Virtual Assistant: Spiritual Counseling

I run a small 1-to-1 spiritual counseling practice and need a dependable, detail-oriented assistant who can free up my time for client sessions. Your main focus will be keeping our inbox, calendar, and payment flow in order so every client feels cared for from first contact to follow-up.

Day-to-day you will:
• Reply to incoming emails in a friendly, approachable tone that reflects the calm energy of the practice
• Confirm, reschedule, or cancel sessions in Zoom and on my Wix booking calendar, making sure reminders go out on time
• Address billing questions, process refunds, and handle Stripe disputes swiftly and politely

I’m currently using Zoom for sessions, Wix for the website and bookings, and Stripe for payments; . Because many clients write between Tuesday and Thursday afternoons, I need someone who lives within one to two hours of Central European Time and can dedicate roughly two hours across those days.

You should have:
• A-level or higher written English
• Proven experience organizing client communication, preferably in wellness, coaching, or other heart-centred businesses
• A compassionate, professional outlook when dealing with sensitive personal topics

I offer steady, long-term collaboration, a predictable workload, and a supportive space where kindness matters as much as efficiency.

If this resonates, please send a short introduction, two examples of similar work, your hourly rate, and the hours you’re typically available each week. I look forward to meeting the right person to grow with the practice.