Facilities Maintenance Coordinator - Admin Role - Ongoing - Great Opportunity
Budget: $2 – $8 AUD
We are seeking a highly organized, detail-oriented Project Administrator to join our Facility Management team at Baker FM. In this role, you will be the key point of contact coordinating contractors, managing maintenance scheduling, and overseeing contractor compliance, among other tasks.
Responsibilities:
Management of jobs via our Prime operating system
Oversee internal and external communications related to project management
Conduct regular Work-In-Progress (WIP) reviews with Estimators, Supervisors, and Managers
Support internal administrative functions such as job creation, payroll, and timesheet management
Ensure a safe work environment by adhering to Health, Safety & Environment (HS&E) requirements
Manage subcontractors, trades, and invoicing to ensure project progress and completion
Provide high-level service and support to customers, clients, and team members
Assist in the development and maintenance of trades, customers, and client relationships
Skills & Qualifications:
Previous experience in a similar role within a construction/maintenance based business or other relevant industry
Excellent communication and interpersonal skills
Ability to multitask, prioritize, and manage time effectively
Strong attention to detail
A "We Care" approach, demonstrating high levels of service to customers, clients, and team members
About Baker FM:
Baker FM is a dynamic facility management company that values Respect, Quality, and Connection. We believe in providing quality service to our clients and customers, and we respect the skills and talents of our team members. We offer a supportive and collaborative work environment, with opportunities for growth and development.
We are looking for an hourly rate, we will be providing a weekly budget, which will be ongoing.
Initially there will be no phone calls, this may progress into phone calls later if comfortable.
Responsibilities:
Management of jobs via our Prime operating system
Oversee internal and external communications related to project management
Conduct regular Work-In-Progress (WIP) reviews with Estimators, Supervisors, and Managers
Support internal administrative functions such as job creation, payroll, and timesheet management
Ensure a safe work environment by adhering to Health, Safety & Environment (HS&E) requirements
Manage subcontractors, trades, and invoicing to ensure project progress and completion
Provide high-level service and support to customers, clients, and team members
Assist in the development and maintenance of trades, customers, and client relationships
Skills & Qualifications:
Previous experience in a similar role within a construction/maintenance based business or other relevant industry
Excellent communication and interpersonal skills
Ability to multitask, prioritize, and manage time effectively
Strong attention to detail
A "We Care" approach, demonstrating high levels of service to customers, clients, and team members
About Baker FM:
Baker FM is a dynamic facility management company that values Respect, Quality, and Connection. We believe in providing quality service to our clients and customers, and we respect the skills and talents of our team members. We offer a supportive and collaborative work environment, with opportunities for growth and development.
We are looking for an hourly rate, we will be providing a weekly budget, which will be ongoing.
Initially there will be no phone calls, this may progress into phone calls later if comfortable.