Enhance Patient Communication & Form Management
Budget: $15 – $25 USD
? EmpowerMed Project: Patient & Family Form Management + Communication Setup
Overview:
Almost all of the below is built already for the documents in word, excel, they need improving etc per below!!
English fluency is required or will have challenging outcome this job is working with a direct communicator, not the best btw, based in LA time zone.
EmpowerMed is seeking an experienced virtual assistant or operations specialist to streamline patient and family communication, initiate form completion by text/email, and help build a clean file-sharing and tracking system for patient care, billing, and physician correspondence. This will evolve into a national hiring and marketing operation, but we need to start now with Phase 1 (4–6 hours of focused work today).
? Phase 1 (Estimated 4–6 Hours)
Goal: Get the family/responsible party to sign necessary forms via text or email.
Your tasks:
Organize existing forms (patient acknowledgment, physician order, HIPAA, etc.)
Convert into fillable PDF or mobile-friendly forms (based on EmpowerMed’s format)
Coordinate secure delivery to family members for electronic signature
Track which families have signed, who hasn’t, and notify accordingly
Save signed documents in a clean folder structure, by patient and facility
Use ChatGPT (already set up) to assist with generation or edits
? Tools you’ll use:
Google Drive or similar shared file system
ChatGPT (OpenAI account provided if needed)
PDF editing tools (fillable fields only — no handwritten forms)
Text/email platforms for secure delivery
Optional: DocuSign, Jotform, or equivalent lightweight signing tool
? Phase 2 (Ongoing)
Once forms are submitted and organized:
Set up Outlook/CRM system (already being built) to track patients, facilities, billing status, and form history
Convert existing scripts into email and SMS templates (already written — just need formatting)
Help prepare EmpowerMed for a national hiring and onboarding push (using these new systems)
Assist with GoDaddy domain pointing, form integration on site, and team communication onboarding
? Start: Immediately
We are moving fast. You can be in any time zone, but you must be responsive, organized, and comfortable learning quickly. If Phase 1 goes well, this will convert to longer-term support.
? Submit 2 Ways:
Hourly rate (estimated 4–6 hours today for Phase 1)
Flat project rate for Phase 1
We’ll proceed based on trust and results — honor system is key here.
✅ You’re a Fit If:
You’re a doer who thrives in organized chaos
You’ve worked with digital forms, PDF templates, HIPAA-sensitive material, or healthcare ops
You’re familiar with Google Drive, ChatGPT, email/text templates, and client-facing systems
You’re responsive, accurate, and solution-driven
Overview:
Almost all of the below is built already for the documents in word, excel, they need improving etc per below!!
English fluency is required or will have challenging outcome this job is working with a direct communicator, not the best btw, based in LA time zone.
EmpowerMed is seeking an experienced virtual assistant or operations specialist to streamline patient and family communication, initiate form completion by text/email, and help build a clean file-sharing and tracking system for patient care, billing, and physician correspondence. This will evolve into a national hiring and marketing operation, but we need to start now with Phase 1 (4–6 hours of focused work today).
? Phase 1 (Estimated 4–6 Hours)
Goal: Get the family/responsible party to sign necessary forms via text or email.
Your tasks:
Organize existing forms (patient acknowledgment, physician order, HIPAA, etc.)
Convert into fillable PDF or mobile-friendly forms (based on EmpowerMed’s format)
Coordinate secure delivery to family members for electronic signature
Track which families have signed, who hasn’t, and notify accordingly
Save signed documents in a clean folder structure, by patient and facility
Use ChatGPT (already set up) to assist with generation or edits
? Tools you’ll use:
Google Drive or similar shared file system
ChatGPT (OpenAI account provided if needed)
PDF editing tools (fillable fields only — no handwritten forms)
Text/email platforms for secure delivery
Optional: DocuSign, Jotform, or equivalent lightweight signing tool
? Phase 2 (Ongoing)
Once forms are submitted and organized:
Set up Outlook/CRM system (already being built) to track patients, facilities, billing status, and form history
Convert existing scripts into email and SMS templates (already written — just need formatting)
Help prepare EmpowerMed for a national hiring and onboarding push (using these new systems)
Assist with GoDaddy domain pointing, form integration on site, and team communication onboarding
? Start: Immediately
We are moving fast. You can be in any time zone, but you must be responsive, organized, and comfortable learning quickly. If Phase 1 goes well, this will convert to longer-term support.
? Submit 2 Ways:
Hourly rate (estimated 4–6 hours today for Phase 1)
Flat project rate for Phase 1
We’ll proceed based on trust and results — honor system is key here.
✅ You’re a Fit If:
You’re a doer who thrives in organized chaos
You’ve worked with digital forms, PDF templates, HIPAA-sensitive material, or healthcare ops
You’re familiar with Google Drive, ChatGPT, email/text templates, and client-facing systems
You’re responsive, accurate, and solution-driven