Virtual Assistant for Online Racing League
Budget: $2 – $8 USD
I run X League, an online racing competition that lives entirely inside Discord, and I need a reliable virtual assistant to keep the wheels turning behind the scenes. Your core focus will be scheduling and reminders: mapping out league-wide tasks, assigning owners, and making sure nothing falls through the cracks. My calendar, recurring league checkpoints, and bi-weekly leadership calls all need the same attentive care.
What the day-to-day looks like
• Organize league tasks and decide who needs to do what, then post clear to-dos in our Discord channels.
• Maintain and update my personal calendar as well as shared team events—Google Calendar or a comparable tool is fine as long as it syncs smoothly with Discord.
• Prompt me and key staff about upcoming deadlines, scrimmages, sponsorship deliverables, or rule-change reviews.
• Sit in on our bi-weekly team meeting (audio on Discord), capture concise notes, and post an action-oriented summary afterward.
• When needed, draft quick internal or external messages so our drivers, partners, and moderators stay informed.
Acceptance criteria
– Weekly schedule overview delivered every Monday before 10 AM my time.
– Automated or manual reminders sent at least 24 hours before each assigned deadline.
– Meeting minutes posted in the #management channel within two hours of call end.
– All communications use a friendly, professional tone consistent with X League’s brand voice.
– We're hoping to find an Australian or British female between 20-30 years old for this role in case we need some audio recordings for a phone line, voiceovers, etc. No voice acting experience required, and this may not be needed immediately.
If you thrive on organized chaos, live inside Discord, and enjoy keeping founders like me two steps ahead, let’s get started.
What the day-to-day looks like
• Organize league tasks and decide who needs to do what, then post clear to-dos in our Discord channels.
• Maintain and update my personal calendar as well as shared team events—Google Calendar or a comparable tool is fine as long as it syncs smoothly with Discord.
• Prompt me and key staff about upcoming deadlines, scrimmages, sponsorship deliverables, or rule-change reviews.
• Sit in on our bi-weekly team meeting (audio on Discord), capture concise notes, and post an action-oriented summary afterward.
• When needed, draft quick internal or external messages so our drivers, partners, and moderators stay informed.
Acceptance criteria
– Weekly schedule overview delivered every Monday before 10 AM my time.
– Automated or manual reminders sent at least 24 hours before each assigned deadline.
– Meeting minutes posted in the #management channel within two hours of call end.
– All communications use a friendly, professional tone consistent with X League’s brand voice.
– We're hoping to find an Australian or British female between 20-30 years old for this role in case we need some audio recordings for a phone line, voiceovers, etc. No voice acting experience required, and this may not be needed immediately.
If you thrive on organized chaos, live inside Discord, and enjoy keeping founders like me two steps ahead, let’s get started.
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Discord