Virtual Assistant for Small Businesses

We are seeking a highly organized and proactive part time Virtual Assistant for 4-10 hours/week to support the administrative and marketing efforts for 2 small businesses. This role will focus on enhancing provider and client recruitment for mental health services (fertility, bariatric surgery, and spinal psychological evaluations), as well as assisting with webinar participant recruitment a different company. The ideal candidate will have strong communication skills, experience with digital marketing, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Administrative Tasks:

Manage scheduling for client appointments and webinars online

Maintain and update client and participant databases online

Respond to client and participant inquiries via email or chat in a timely manner online

Assist in document preparation and organization for webinars, client sessions, and marketing materials online

Perform data entry and update spreadsheets for tracking progress, feedback, and payments

Coordinate logistics for virtual events, including setting up webinar platforms (Zoom, etc.)

Assist in creating and distributing consent forms, evaluation forms, and other client-related documents

Marketing Tasks:

Assist in developing and executing digital marketing campaigns (email newsletters, social media posts, etc.) to attract clients for mental health services and webinar participants

Assist in creating engaging content for social media platforms (Instagram, LinkedIn, Facebook, TikTok, etc.) to drive awareness of both small companies

Assist in drafting and sending email marketing campaigns to potential clients and webinar participants

Manage and update the websites with relevant content, event details, and blog posts

Design promotional materials for social media and email campaigns (Canva or similar design tools)

Support client recruitment by managing online advertising, including Google Ads, Facebook Ads, or similar platforms

Track marketing campaign performance and provide regular reports on engagement, clicks, and conversions

Qualifications:

Proven experience as a virtual assistant or in a similar administrative and marketing role.

Proficiency in using Microsoft Office (Excel, Word, PowerPoint) and Google Suite (Docs, Sheets, Drive)

Strong knowledge of social media platforms (Facebook, Instagram, LinkedIn, TikTok) and best practices

Familiarity with email marketing platforms (e.g., MailChimp, Constant Contact)

Experience with project management tools (e.g., Trello, Asana) is a plus

Excellent written and verbal communication skills

Detail-oriented, with the ability to multitask and meet deadlines

A self-starter with the ability to work independently and take initiative

Honest and dependable