Pre-Opening Project Coordinator for Glamping Resort + Race Track Startup
Budget: $25 – $50 USD
I am developing a campground / glamping resort with a race track and motorsport experience component.
The property has not been acquired yet, but we expect to acquire it in approximately 45 days. I want to use this planning period to get everything organized so that once the property is acquired, we can move quickly.
I am looking for a highly organized Pre-Opening Project Coordinator to help prepare the launch.
This is not a basic virtual assistant role. I need someone who can research suppliers, call vendors, get pricing, organize quotes, compare options, coordinate other freelancers, and turn a large project into a clear execution plan.
You will help organize planning for:
- glamping stays, seacans, tents, cabins, furniture, bathrooms, showers, communal areas, and site materials,
- race track planning, kart builders, customization vendors, timing systems, safety gear, and related suppliers
- website, booking system, SEO, social media, influencer marketing, and marketing company research
- laborers, contractors, freelancers, and local service providers
You do not need to personally be a marketing expert, construction expert, or motorsport expert. Your job is to help find the right companies/people, get pricing, organize the options, and keep the project moving.
Main Responsibilities
Research and contact suppliers
Call vendors and request written quotes
Build organized comparison sheets
Track pricing, lead times, deposits, delivery requirements, and pros/cons
Research marketing companies, website companies, SEO companies, and social media/influencer support
Help organize freelancers and outside specialists
Create a master budget and vendor tracker
Keep follow-ups organized and make sure nothing gets lost
Ideal Candidate
You should be:
- very organized
- comfortable calling businesses
- good with spreadsheets
- able to work independently
- strong and relentless at follow-up
- practical and detail-oriented
- available during U.S. business hours
- US citizen
Bonus experience:
- project coordination
- construction admin
- procurement
- hospitality
- campground/resort operations
- event venues
- executive assistant work for a business owner
First 45-Day Goal
By the time the property is acquired, I want to have:
- supplier lists
- quote comparisons
- marketing company options
- website company options
- furniture/decor pricing & suppliers
- bathroom/shower options
- race track and kart vendor options
- labor/contractor shortlist
- first-purchase list
- budget tracker
Hours & Pay
Budget: $25–$40/hour, depending on experience.
The higher range is for someone with strong project coordination, construction, procurement, or hospitality experience. Someone that can get the job done.
To Apply
Please answer these questions:
Have you ever coordinated suppliers, contractors, vendors, or freelancers before?
Are you comfortable with the entirety of this role?
How will you excel in the role?
What hourly rate are you applying at?
How many hours per week are you available?
The property has not been acquired yet, but we expect to acquire it in approximately 45 days. I want to use this planning period to get everything organized so that once the property is acquired, we can move quickly.
I am looking for a highly organized Pre-Opening Project Coordinator to help prepare the launch.
This is not a basic virtual assistant role. I need someone who can research suppliers, call vendors, get pricing, organize quotes, compare options, coordinate other freelancers, and turn a large project into a clear execution plan.
You will help organize planning for:
- glamping stays, seacans, tents, cabins, furniture, bathrooms, showers, communal areas, and site materials,
- race track planning, kart builders, customization vendors, timing systems, safety gear, and related suppliers
- website, booking system, SEO, social media, influencer marketing, and marketing company research
- laborers, contractors, freelancers, and local service providers
You do not need to personally be a marketing expert, construction expert, or motorsport expert. Your job is to help find the right companies/people, get pricing, organize the options, and keep the project moving.
Main Responsibilities
Research and contact suppliers
Call vendors and request written quotes
Build organized comparison sheets
Track pricing, lead times, deposits, delivery requirements, and pros/cons
Research marketing companies, website companies, SEO companies, and social media/influencer support
Help organize freelancers and outside specialists
Create a master budget and vendor tracker
Keep follow-ups organized and make sure nothing gets lost
Ideal Candidate
You should be:
- very organized
- comfortable calling businesses
- good with spreadsheets
- able to work independently
- strong and relentless at follow-up
- practical and detail-oriented
- available during U.S. business hours
- US citizen
Bonus experience:
- project coordination
- construction admin
- procurement
- hospitality
- campground/resort operations
- event venues
- executive assistant work for a business owner
First 45-Day Goal
By the time the property is acquired, I want to have:
- supplier lists
- quote comparisons
- marketing company options
- website company options
- furniture/decor pricing & suppliers
- bathroom/shower options
- race track and kart vendor options
- labor/contractor shortlist
- first-purchase list
- budget tracker
Hours & Pay
Budget: $25–$40/hour, depending on experience.
The higher range is for someone with strong project coordination, construction, procurement, or hospitality experience. Someone that can get the job done.
To Apply
Please answer these questions:
Have you ever coordinated suppliers, contractors, vendors, or freelancers before?
Are you comfortable with the entirety of this role?
How will you excel in the role?
What hourly rate are you applying at?
How many hours per week are you available?