Virtual Assistant

We are searching for a Virtual Assistant to join and provide Executive Support. Our ideal candidate is incredibly organized, extremely detail oriented and has a knack at developing and maintaining relationships. They must be a diligent multi-tasker, a quick learner and comfortable talking to just about anyone.

Responsibilities:
- Manage extremely busy executive calendars, prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary
- Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines
- Assist with coordinating both internal and external quarterly meetings, off-sites and special events
- Coordinate and manage travel arrangements (logistics), including transportation, accommodations and travel itineraries
- Prepare/draft presentations, emails, and communications
- Provide assistance with expense reports
- Maintain trusting relationships with the Executive’s customers, team, and contacts
- Exercise strong judgment and maintain a high level of confidentiality when dealing with sensitive information and business matters

Qualifications:
- Extensive experience with the arrangement of complex schedules and logistics, across multiple time zones
- Flawless execution of administrative activities, with high attention to detail, organization, and process
- Interact professionally and build relationships with executives of all levels, prospects and internal team members
- Ability to work on multiple projects, manage priorities, and accurately set expectations
- Excellent common sense and ability to make solid judgment calls autonomously
- Ability to be proactive and anticipate next steps
- Ability to be flexible in response to changing priorities and needs
- Excellent written and verbal communication skills