Store again to Clasify data

I'm a health services worker and these days in our area and in our province giving vaccination to the small children as a last step in that program. First we gave vaccination for elderly, after that middle age and now children therefore I have that everyone data on books, I must handover that data to the health minister not on books, on as a excel document, therefore before that have to do,

* Clasify all the data
* Type it on word document
* Upload to the system
* Finerlize every things

I can send all the data which is on books, then you have to store it and give it to me.