Work flow forms and kanban board
Budget: £500 – £1,000 GBP
Specification document
- 5 customised workflow forms (incident, accident, compliments and complaints, quality monitoring and staff supervision)
- these workflow forms to be automatically sent to the boss upon completion
- searchability
- all forms completed to have reference numbers for ease of locating
- easy to access and use on computer as well as phone/ tablet
- reminders and alerts if something is expiring or coming up
- kanban board for staff and events
- everything tailored with company logo and easy to read
- review work done for changes
- employee calendar with task trays for ease of assigning tasks to employees for day-to-day work and when employees go on holiday
example of questions required in an:
INCIDENT AND ACCIDENT FORMS
Needs to include:
- date and time of incident
- person completing form
- resident involved
- description of what happened (in depth)
- location
- was police / ambulance involved?
- area of injury (body map for staff to highlight area) (accident)
- is it a safeguarding issue?
SAFEGUARDING ADULTS:
TYPES OF ABUSE:
• Physical abuse
• Domestic violence or abuse
• Sexual abuse
• Psychological or emotional abuse
• Financial or material abuse
• Modern slavery
• Discriminatory abuse
• Organisational or institutional abuse
• Neglect or acts of omission
• Self-neglect
If your incident or near miss meets any of the above criteria, then it is a safeguarding report.
- if incident report was there any criminal damage and if so, where ?
- provide image of criminal damage
- were there witnesses? If so, who?
We are a care home company who provides supported living for those with mental health difficulties and require assistance by us in order for them to have as normal of a life as possible.
The system that is currently being used is Kiss Flow, our current system is quite difficult to operate with it lacking searchability and things such as calendars etc. We are looking for a system to be put in place that allows everything to be found with ease, a place that employees can pull up previous incident forms if they require information, or find out what work needs to be done, or for a system to remind them that a specific certificate needs renewing so that all operations in the business are running smoothly. Furthermore, for 5 workflow forms to be created that are easy to complete, have their own reference number and aren’t lengthy. A folder for each resident would be admirable, so that incidents, accidents or complaints/compliments made by this one resident would all be located in one place, but still be separate areas for incidents and accidents etc.
we require someone who is able to complete the whole project, including the creation and set up of the kanban form and the workflow forms
- 5 customised workflow forms (incident, accident, compliments and complaints, quality monitoring and staff supervision)
- these workflow forms to be automatically sent to the boss upon completion
- searchability
- all forms completed to have reference numbers for ease of locating
- easy to access and use on computer as well as phone/ tablet
- reminders and alerts if something is expiring or coming up
- kanban board for staff and events
- everything tailored with company logo and easy to read
- review work done for changes
- employee calendar with task trays for ease of assigning tasks to employees for day-to-day work and when employees go on holiday
example of questions required in an:
INCIDENT AND ACCIDENT FORMS
Needs to include:
- date and time of incident
- person completing form
- resident involved
- description of what happened (in depth)
- location
- was police / ambulance involved?
- area of injury (body map for staff to highlight area) (accident)
- is it a safeguarding issue?
SAFEGUARDING ADULTS:
TYPES OF ABUSE:
• Physical abuse
• Domestic violence or abuse
• Sexual abuse
• Psychological or emotional abuse
• Financial or material abuse
• Modern slavery
• Discriminatory abuse
• Organisational or institutional abuse
• Neglect or acts of omission
• Self-neglect
If your incident or near miss meets any of the above criteria, then it is a safeguarding report.
- if incident report was there any criminal damage and if so, where ?
- provide image of criminal damage
- were there witnesses? If so, who?
We are a care home company who provides supported living for those with mental health difficulties and require assistance by us in order for them to have as normal of a life as possible.
The system that is currently being used is Kiss Flow, our current system is quite difficult to operate with it lacking searchability and things such as calendars etc. We are looking for a system to be put in place that allows everything to be found with ease, a place that employees can pull up previous incident forms if they require information, or find out what work needs to be done, or for a system to remind them that a specific certificate needs renewing so that all operations in the business are running smoothly. Furthermore, for 5 workflow forms to be created that are easy to complete, have their own reference number and aren’t lengthy. A folder for each resident would be admirable, so that incidents, accidents or complaints/compliments made by this one resident would all be located in one place, but still be separate areas for incidents and accidents etc.
we require someone who is able to complete the whole project, including the creation and set up of the kanban form and the workflow forms