Virtual Secretary: Correspondence & Prep

I’m looking for a dependable virtual secretary to stay on top of my daily correspondence and prepare key documents so I can focus on higher-level work. Most of your day will revolve around managing every channel of communication—triaging and replying to emails in Gmail, handling incoming calls through our VoIP line, and digitally sorting the physical mail I receive—while keeping clear, timestamped records of anything that needs my attention.

Once messages are under control, I’ll count on you to transform rough outlines and raw figures into polished slide decks and to enter data quickly and accurately into our Excel or Google Sheets templates. Consistent branding, tidy formatting, and zero-error data are non-negotiable.

Deliverables I expect:
• Clean, organised inbox with priority labels and drafted replies
• Call log with concise summaries and scheduled follow-ups
• Scanned and filed mail, flagged for action where needed
• Branded presentations ready to present or send as PDFs
• Up-to-date spreadsheets/CRM entries with 100 % accuracy

We already use Gmail, Microsoft 365, Google Workspace, Slack, and Zoom; if you’re also comfortable with Trello or Asana, that’s a bonus. Let me know about similar roles you’ve handled, the tools you prefer, and your typical working hours in GMT. I’ll start you on a small task set this week, and—if the partnership clicks—there’s plenty of ongoing work ahead.