Seeking 24/7 Bookeeper/Data Entry/Order Processor
Budget: $2 – $8 USD
We are a small business looking for someone who is comfortable using Quickbooks, Gmail, Whatsapp, and Google Sheets. This role (1) processes orders for our product, (2) creates a spreadsheet with this data to send to managers by specific deadlines each day, (3) helps manage and reconcile our bookeeping, (4) process our weekly payroll, and (5) manage our customer email account.
1. Order Processing:
We are a food manufacturer that receives orders from stores by email. We need someone who can manually process these emailed orders and enter them onto a spreadsheet. This gives us our total quantity to be produced and we then know how much product to make. This is basic data entry, however accuracy and attention to detail is very important.
2. Production Plan Spreadsheet Creation:
Emailed orders are to be manually entered onto a Google Sheet spreadsheet that will then be sent to managers. This has to be completed by a certain deadline each day so that managers have time to plan the proper production. Being able to deliver this piece on time consistently is non negotiable.
3. Bookeeping:
All of our accounting is currently done in Quickbooks. This role would be responsible for adjusting invoices, issuing credit memos, account reconciliation, categorization of bank transactions, etc. A solid understanding of basic accounting principles and how to use Quickbooks is a must.
4. Payroll:
Every week we have about 30 employee time cards that must be manually entered onto a Google Sheet. Being able to do math and accurately calculate hours is necessary.
5. Email Management:
In addition to receiving emailed orders, we also receive emails from stores for other items such as questions, concerns, or late modifications to their order. In this role you would be managing that email account and following up on each email. If there are stores with late or modified orders, you will need to communicate that quickly to a manager so they can adjust their production, for example. If a store emails and asks for a copy of an invoice, you would send them that invoice, etc.
This is a role that requires about 15-20 hours of time each week. These hours cannot be put into set blocks of time however, nor can everything be completed at once. This is the type of job where it will be 7 days/week, but only a few hours here and there. It requires someone who can consistently keep an eye on our email account and check in on it every few hours and respond to requests as they arise. Being able to multitask and manage your time well is very important.
This position is very, very important for our business. Without order processing and accurate bookeeping we cannot run our operations. It is important that the person in this position is organized, honest, reliable, and a good communicator.
1. Order Processing:
We are a food manufacturer that receives orders from stores by email. We need someone who can manually process these emailed orders and enter them onto a spreadsheet. This gives us our total quantity to be produced and we then know how much product to make. This is basic data entry, however accuracy and attention to detail is very important.
2. Production Plan Spreadsheet Creation:
Emailed orders are to be manually entered onto a Google Sheet spreadsheet that will then be sent to managers. This has to be completed by a certain deadline each day so that managers have time to plan the proper production. Being able to deliver this piece on time consistently is non negotiable.
3. Bookeeping:
All of our accounting is currently done in Quickbooks. This role would be responsible for adjusting invoices, issuing credit memos, account reconciliation, categorization of bank transactions, etc. A solid understanding of basic accounting principles and how to use Quickbooks is a must.
4. Payroll:
Every week we have about 30 employee time cards that must be manually entered onto a Google Sheet. Being able to do math and accurately calculate hours is necessary.
5. Email Management:
In addition to receiving emailed orders, we also receive emails from stores for other items such as questions, concerns, or late modifications to their order. In this role you would be managing that email account and following up on each email. If there are stores with late or modified orders, you will need to communicate that quickly to a manager so they can adjust their production, for example. If a store emails and asks for a copy of an invoice, you would send them that invoice, etc.
This is a role that requires about 15-20 hours of time each week. These hours cannot be put into set blocks of time however, nor can everything be completed at once. This is the type of job where it will be 7 days/week, but only a few hours here and there. It requires someone who can consistently keep an eye on our email account and check in on it every few hours and respond to requests as they arise. Being able to multitask and manage your time well is very important.
This position is very, very important for our business. Without order processing and accurate bookeeping we cannot run our operations. It is important that the person in this position is organized, honest, reliable, and a good communicator.