Scheduling & Travel Virtual Assistant - 01/07/2026 09:07 EDT
Budget: $10 – $31 USD
My calendar is filling fast and business trips to suppliers are becoming a weekly routine, so I’m handing off all scheduling and travel logistics. The main focus is to keep my meetings organised and every flight, hotel, and ground transfer booked without clashes or last-minute surprises. I run everything through Microsoft Outlook and Google Calendar and I confirm reservations on the usual travel-booking websites, so you’ll be working inside those platforms daily.
Because each trip links to an inventory audit, you’ll also receive spreadsheets containing current stock records. When a visit is booked, the corresponding inventory sheet must show the date, location, and any supplier notes so the team can track the purpose of the trip at a glance. Accuracy inside those sheets is non-negotiable.
Deliverables
• All meetings scheduled in Outlook and mirrored in Google Calendar, with correct time-zone handling and no double-booking.
• Complete travel itineraries—with flight, hotel, and transfer confirmations—sent for approval before tickets are purchased.
• Inventory spreadsheet updated within 24 hours of every confirmed supplier visit, reflecting the items reviewed or to be reviewed.
Acceptance criteria: calendar always reflects the latest status, itineraries include booking references and emergency contacts, and inventory files remain error-free. If this sounds routine to you, I’m ready to get started right away.
Because each trip links to an inventory audit, you’ll also receive spreadsheets containing current stock records. When a visit is booked, the corresponding inventory sheet must show the date, location, and any supplier notes so the team can track the purpose of the trip at a glance. Accuracy inside those sheets is non-negotiable.
Deliverables
• All meetings scheduled in Outlook and mirrored in Google Calendar, with correct time-zone handling and no double-booking.
• Complete travel itineraries—with flight, hotel, and transfer confirmations—sent for approval before tickets are purchased.
• Inventory spreadsheet updated within 24 hours of every confirmed supplier visit, reflecting the items reviewed or to be reviewed.
Acceptance criteria: calendar always reflects the latest status, itineraries include booking references and emergency contacts, and inventory files remain error-free. If this sounds routine to you, I’m ready to get started right away.