Mid-Level Legal Admin Help
Budget: $3 – $10 NZD
I need a long term Assistant for my law firm the role is below please let me know if you would be interested :
About the Role
We are seeking a detail-oriented and proactive Legal Assistant to support our conveyancing and litigation teams. The successful candidate will play a key role in managing client onboarding, file setup, AML compliance, and day-to-day matter administration. This role requires strong organisation, communication, and multitasking skills to assist solicitors and ensure smooth progression of files from start to finish.
Key Responsibilities
Client Onboarding & AML Compliance
Open new client and matter files in Actionstep (or firm management system).
Conduct client due diligence and complete AML/CFT verification in accordance with firm policies.
Prepare and send engagement letters, authority forms, and fee estimates to clients.
Maintain accurate client and matter records.
Conveyancing Support
Assist the conveyancing lawyer with sale, purchase, and refinance transactions.
Liaise with banks, brokers, real estate agents, and Land Information New Zealand (LINZ).
Draft, review, and prepare settlement statements, undertakings, and conveyancing documentation.
Manage key dates and coordinate settlements.
Litigation Support
Assist solicitors with preparation and filing of court documents, affidavits, and correspondence.
Manage case files, track court dates, and liaise with court staff and clients.
Compile bundles, prepare indexes, and assist with discovery and evidence collation.
Administrative & General Support
Manage incoming and outgoing correspondence.
Update client contact details and maintain confidentiality of records.
Schedule client meetings, maintain task lists, and ensure deadlines are met.
Provide general support to lawyers as required across all practice areas.
About the Role
We are seeking a detail-oriented and proactive Legal Assistant to support our conveyancing and litigation teams. The successful candidate will play a key role in managing client onboarding, file setup, AML compliance, and day-to-day matter administration. This role requires strong organisation, communication, and multitasking skills to assist solicitors and ensure smooth progression of files from start to finish.
Key Responsibilities
Client Onboarding & AML Compliance
Open new client and matter files in Actionstep (or firm management system).
Conduct client due diligence and complete AML/CFT verification in accordance with firm policies.
Prepare and send engagement letters, authority forms, and fee estimates to clients.
Maintain accurate client and matter records.
Conveyancing Support
Assist the conveyancing lawyer with sale, purchase, and refinance transactions.
Liaise with banks, brokers, real estate agents, and Land Information New Zealand (LINZ).
Draft, review, and prepare settlement statements, undertakings, and conveyancing documentation.
Manage key dates and coordinate settlements.
Litigation Support
Assist solicitors with preparation and filing of court documents, affidavits, and correspondence.
Manage case files, track court dates, and liaise with court staff and clients.
Compile bundles, prepare indexes, and assist with discovery and evidence collation.
Administrative & General Support
Manage incoming and outgoing correspondence.
Update client contact details and maintain confidentiality of records.
Schedule client meetings, maintain task lists, and ensure deadlines are met.
Provide general support to lawyers as required across all practice areas.