High-Volume AP Processing Support
Budget: $8 – $15 USD
We handle well over 500 vendor invoices every month in QuickBooks and need an experienced hand to keep the accounts-payable cycle running smoothly. The immediate focus is threefold: entering and coding invoices as they arrive, reconciling the AP ledger against statements and bank activity, and keeping vendor records current so every payment goes out without a hitch.
QuickBooks will be the daily workspace, so familiarity with its batch-entry tools, custom fields and report center is essential. Speed matters, but accuracy matters more—each invoice must hit the right expense or cost-of-goods account, carry the correct tax treatment and match the agreed purchase terms before it’s cleared for payment.
Deliverables
• All incoming invoices entered and coded within two business days of receipt
• Weekly reconciliation of the AP sub-ledger to vendor statements and the general ledger
• Updated vendor master file with current contact details, banking instructions and W-9s where applicable
• A month-end summary report highlighting unreconciled items, approaching due-dates and any vendor issues that may affect cash-flow or compliance
Completion is accepted when the ledger ties out to the penny, ageing reports show no past-due items older than agreed terms and the month-end package exports cleanly from QuickBooks without manual adjustments.
QuickBooks will be the daily workspace, so familiarity with its batch-entry tools, custom fields and report center is essential. Speed matters, but accuracy matters more—each invoice must hit the right expense or cost-of-goods account, carry the correct tax treatment and match the agreed purchase terms before it’s cleared for payment.
Deliverables
• All incoming invoices entered and coded within two business days of receipt
• Weekly reconciliation of the AP sub-ledger to vendor statements and the general ledger
• Updated vendor master file with current contact details, banking instructions and W-9s where applicable
• A month-end summary report highlighting unreconciled items, approaching due-dates and any vendor issues that may affect cash-flow or compliance
Completion is accepted when the ledger ties out to the penny, ageing reports show no past-due items older than agreed terms and the month-end package exports cleanly from QuickBooks without manual adjustments.