Full Time Virtual Team Assistant - Jakarta
Budget: $250 – $750 AUD
We are a marketing agency with an office in Jakarta. We work predominantly on small business marketing with a speciality in helping businesses get started with their initial marketing set up.
Your new role
Reporting directly to the Managing Director and also a sub-reporting line to a project leader, you would be the go-to person for a lot of back end support. Your duties include:
General administration duties assisting in finance and marketing
Diary management and meeting coordination
Responsible for monthly customer invoicing and accounts reconciliation
Assisting with social media management for our clients
Online research for client projects as required
Contract, invoice, and expense processing
Event management and coordination as required for client projects
What you'll need to succeed
Previous experience in a similar role will lead you to success as will:
Excellent written and verbal communication, listening skills and the ability to build rapport and relationships with all customers, stakeholders, and colleagues
Dedicated to meeting the expectations and requirements of all stakeholders
Can cope effectively with ambiguity, risk, and uncertainty
Understanding the important of role, and that every task is critical
Someone who is confident and has a positive attitude
A genuine care to deliver high quality work and exceed goals successfully
High attention to detail, good organisational skills, and can multitask effectively
Problem solving and ability to think outside the box to find effective solutions
What you'll get in return
You will enjoy working within a welcoming and cohesive team and be provided training and support to become an integral and valued member of the company. You will get to work from home most of the time however initial training at our Jakarta office might be required.
You will work 38 hours a week between 9am to 6pm Jakarta time with 1 hour lunch break.
Skills and experience:
- A minimum of 3 years of office administration / team assistant experience
- Understanding of invoicing, accounts reconciliation and financial terminology
- Understanding of payroll and HR administration basics
- Ideally competent in accounting systems (Wave preferred, Strip and Square also preferred)
- Understanding of social media and how they work (Instagram, LinkedIn and Facebook)
You MUST be based in Jakarta, Indonesia
Our budget is $350 Australian dollars a month
Your new role
Reporting directly to the Managing Director and also a sub-reporting line to a project leader, you would be the go-to person for a lot of back end support. Your duties include:
General administration duties assisting in finance and marketing
Diary management and meeting coordination
Responsible for monthly customer invoicing and accounts reconciliation
Assisting with social media management for our clients
Online research for client projects as required
Contract, invoice, and expense processing
Event management and coordination as required for client projects
What you'll need to succeed
Previous experience in a similar role will lead you to success as will:
Excellent written and verbal communication, listening skills and the ability to build rapport and relationships with all customers, stakeholders, and colleagues
Dedicated to meeting the expectations and requirements of all stakeholders
Can cope effectively with ambiguity, risk, and uncertainty
Understanding the important of role, and that every task is critical
Someone who is confident and has a positive attitude
A genuine care to deliver high quality work and exceed goals successfully
High attention to detail, good organisational skills, and can multitask effectively
Problem solving and ability to think outside the box to find effective solutions
What you'll get in return
You will enjoy working within a welcoming and cohesive team and be provided training and support to become an integral and valued member of the company. You will get to work from home most of the time however initial training at our Jakarta office might be required.
You will work 38 hours a week between 9am to 6pm Jakarta time with 1 hour lunch break.
Skills and experience:
- A minimum of 3 years of office administration / team assistant experience
- Understanding of invoicing, accounts reconciliation and financial terminology
- Understanding of payroll and HR administration basics
- Ideally competent in accounting systems (Wave preferred, Strip and Square also preferred)
- Understanding of social media and how they work (Instagram, LinkedIn and Facebook)
You MUST be based in Jakarta, Indonesia
Our budget is $350 Australian dollars a month