Full-Time Administrative Assistant for Painting Company
Budget: $15 – $25 USD
Administrative Assistant – Five Seasons Painting
Position Type: Full-Time
Reports To: Owner / Operations Manager
About Five Seasons Painting
We’re a fast-growing residential and commercial painting company serving Central Florida. Known for our quality work, excellent customer service, and reliable project execution, we’re expanding our team and looking for an organized, friendly, and tech-savvy Administrative Assistant to support our sales and operations.
Job Summary
The Administrative Assistant plays a key role in keeping our front office operations running smoothly. This position will handle incoming communications, schedule estimates, assist with document management, and follow up with leads—ensuring a smooth and professional experience for every customer.
Key Responsibilities
Answer inbound phone calls, texts, and emails promptly and professionally
Schedule painting estimates for residential and commercial clients
Call and follow up with past leads in our CRM to try and schedule new estimates
Use and manage our internal software systems:
DripJobs (CRM and project flow management)
Slack (internal team communication)
Google Workspace (email, docs, calendar)
Help create and send Certificates of Insurance (COIs) upon request
Track follow-ups, maintain customer records, and keep the CRM updated
Assist in preparing job files and collecting key documents for upcoming projects
Help monitor Google reviews and client satisfaction feedback
Provide general administrative support to sales and operations teams
Ideal Candidate
Strong verbal and written communication skills
Comfortable making outbound calls and following scripts
Proactive, friendly, and great with customer service
Detail-oriented with solid organizational skills
Experience with CRM tools (DripJobs experience is a plus)
Reliable, consistent, and thrives in a fast-paced environment
Bilingual (Spanish/English) is a need
Position Type: Full-Time
Reports To: Owner / Operations Manager
About Five Seasons Painting
We’re a fast-growing residential and commercial painting company serving Central Florida. Known for our quality work, excellent customer service, and reliable project execution, we’re expanding our team and looking for an organized, friendly, and tech-savvy Administrative Assistant to support our sales and operations.
Job Summary
The Administrative Assistant plays a key role in keeping our front office operations running smoothly. This position will handle incoming communications, schedule estimates, assist with document management, and follow up with leads—ensuring a smooth and professional experience for every customer.
Key Responsibilities
Answer inbound phone calls, texts, and emails promptly and professionally
Schedule painting estimates for residential and commercial clients
Call and follow up with past leads in our CRM to try and schedule new estimates
Use and manage our internal software systems:
DripJobs (CRM and project flow management)
Slack (internal team communication)
Google Workspace (email, docs, calendar)
Help create and send Certificates of Insurance (COIs) upon request
Track follow-ups, maintain customer records, and keep the CRM updated
Assist in preparing job files and collecting key documents for upcoming projects
Help monitor Google reviews and client satisfaction feedback
Provide general administrative support to sales and operations teams
Ideal Candidate
Strong verbal and written communication skills
Comfortable making outbound calls and following scripts
Proactive, friendly, and great with customer service
Detail-oriented with solid organizational skills
Experience with CRM tools (DripJobs experience is a plus)
Reliable, consistent, and thrives in a fast-paced environment
Bilingual (Spanish/English) is a need