Freelance/Remote Bookkeeper & Data Management Specialist -- 2
Budget: $25 – $50 USD
About Us
We are a growing creative arts studio specializing in custom mural art, mixed media installations, digital artwork, interior visual transformations, and professional artwork production. Our studio collaborates with private clients, interior designers, commercial spaces, and creative partners to deliver distinctive artistic experiences.
As we expand internationally, we are seeking a highly organized and detail-oriented Bookkeeper & Data Management Specialist to support our financial systems, digital recordkeeping, and operational data processes.
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Position Overview
The Bookkeeper & Data Management Specialist will be responsible for overseeing financial records, tracking digital transactions (including art sales and online payments), managing internal reporting systems, maintaining accurate data logs, and ensuring compliance with accounting standards in the U.S., Canada, and Australia.
This role requires someone who understands freelance bookkeeping structures, multi-currency transactions, digital payment platforms, and cloud-based accounting systems.
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Key Responsibilities
Bookkeeping & Financial Management
• Maintain accurate financial records for art sales, commissions, digital artwork transactions, and studio expenses
• Record and reconcile transactions across multiple payment platforms (PayPal, Stripe, Square, Wise, Wave, etc.)
• Manage accounts payable and accounts receivable
• Generate invoices and track client payments
• Monitor multi-currency transactions (USD, CAD, AUD)
• Prepare monthly financial reports (profit & loss statements, balance sheets, expense summaries)
• Assist with budgeting and cash flow forecasting
• Organize financial documentation for tax preparation and accountant review
• Maintain compliance with applicable freelance and contractor tax documentation standards
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Data Management & Reporting
• Develop and maintain structured Excel/Google Sheets tracking systems
• Organize digital records of artwork sales, NFT/digital art transactions (if applicable), and licensing agreements
• Build automated trackers for revenue, commissions, royalties, and team payments
• Maintain secure cloud storage for financial and operational documents
• Create internal dashboards summarizing studio performance metrics
• Track project budgets and payment schedules
⸻
Operational Support
• Coordinate with project managers and creative team members regarding payment disbursements
• Maintain freelancer payroll tracking (contract-based payments)
• Ensure proper documentation of contracts, agreements, and invoices
• Assist in streamlining financial workflows
• Recommend software improvements for efficiency and compliance
We are a growing creative arts studio specializing in custom mural art, mixed media installations, digital artwork, interior visual transformations, and professional artwork production. Our studio collaborates with private clients, interior designers, commercial spaces, and creative partners to deliver distinctive artistic experiences.
As we expand internationally, we are seeking a highly organized and detail-oriented Bookkeeper & Data Management Specialist to support our financial systems, digital recordkeeping, and operational data processes.
⸻
Position Overview
The Bookkeeper & Data Management Specialist will be responsible for overseeing financial records, tracking digital transactions (including art sales and online payments), managing internal reporting systems, maintaining accurate data logs, and ensuring compliance with accounting standards in the U.S., Canada, and Australia.
This role requires someone who understands freelance bookkeeping structures, multi-currency transactions, digital payment platforms, and cloud-based accounting systems.
⸻
Key Responsibilities
Bookkeeping & Financial Management
• Maintain accurate financial records for art sales, commissions, digital artwork transactions, and studio expenses
• Record and reconcile transactions across multiple payment platforms (PayPal, Stripe, Square, Wise, Wave, etc.)
• Manage accounts payable and accounts receivable
• Generate invoices and track client payments
• Monitor multi-currency transactions (USD, CAD, AUD)
• Prepare monthly financial reports (profit & loss statements, balance sheets, expense summaries)
• Assist with budgeting and cash flow forecasting
• Organize financial documentation for tax preparation and accountant review
• Maintain compliance with applicable freelance and contractor tax documentation standards
⸻
Data Management & Reporting
• Develop and maintain structured Excel/Google Sheets tracking systems
• Organize digital records of artwork sales, NFT/digital art transactions (if applicable), and licensing agreements
• Build automated trackers for revenue, commissions, royalties, and team payments
• Maintain secure cloud storage for financial and operational documents
• Create internal dashboards summarizing studio performance metrics
• Track project budgets and payment schedules
⸻
Operational Support
• Coordinate with project managers and creative team members regarding payment disbursements
• Maintain freelancer payroll tracking (contract-based payments)
• Ensure proper documentation of contracts, agreements, and invoices
• Assist in streamlining financial workflows
• Recommend software improvements for efficiency and compliance
Related categories:
Data Entry
Accounting
Financial Analysis
Bookkeeping
Google Sheets
Tax Preparation
Data Management