Executive Assistant Role Needed
Budget: $750 – $1,500 USD
Are you looking to work in a small, dynamic, and passionate team? To own your role, and make an impact by providing critical support?
If you answered yes to these questions, then we have just the opportunity for you.
We’re a Virtual Events Agency and we're a lean and committed team who is working to build our agency to the next level. Our CEO is working many roles right now and needs to unload as we grow into a larger company.
We’re looking for a new Executive/Team Assistant to join our team and provide administrative and operational support for the organization and core team members.
Executive/Team Assistant:
In this role, you’ll directly support our CEO. Your main areas of focus will include internal and external communications, managing her VERY busy calendar, managing Asana (our project management tool), and setting up systems, SOPs, managing Google Drive, liaising with the team, ensuring deadlines are met, and more.
Practically speaking, you’ll be responsible for the following tasks:
Executive assistance:
Support the calendar of the CEO & team including meeting preparation, taking meeting minutes, and coordinating logistics
Sending out contracts & invoices
Manage and prioritize email communication and tasks, and the general email including coordinating responses from team members as needed
Manage general inquiries and communication
Provide support on projects, presentations, and special assignments as required
Create and manage organizational systems and processes
Light virtual event set up needs (Zoom meetings)
Personal assistance:
Schedule and manage personal appointments
Execute a variety of personal support tasks
You’ll excel in this role if you’re proactive, can anticipate the needs of the team, and understand how to prioritize tasks based on urgency. Our environment is dynamic, so you’ll need to adapt to change, and learn new technologies quickly. You’ll also be a great fit for this role if you are:
Trustworthy – you demonstrate an impeccable sense of diplomacy, discretion, tact, integrity and etiquette as well as sound judgment in confidential and sensitive matters.
Flexible - This role requires you to be very flexible, we need someone who can respond to emails and questions the day of and execute tasks as we ask them.
Organized – you can manage multiple tasks and prioritize appropriately. You know that the small details matter, so you’re always careful in your work.
An excellent communicator – you’re personable, have great phone etiquette, and you always get your message across clearly and effectively.
A problem-solver – you’re proactive and find problems or opportunities before they arise. You have an analytical mind and enjoy solving complex problems.
A self-starter – you take ownership over your work, take initiative, and don’t need direction from others to keep you on task.
Qualifications:
5+ years of experience working in an Executive Assistant or similar Personal Assistant role, providing support to various executives and senior leaders
Strong technical aptitude for learning new software programs to generate reports
Proficiency with MS Office suite (PowerPoint, Excel, Word, etc.) and Apple programs (Calendar, Mail), plus Asana, GDrive, Zoom, any VERY versed in Online Based Platforms and software including Wordpress, Hootsuite, etc.
Proven ability to manage multiple priorities and/or requests in a fast-paced changing environment with limited daily direction
Post-secondary degree or diploma in administration or similar (an asset)
This position will begin now, with 2 weeks of training and shadowing our CEO and/or team members. We will start with 10 hours per week and grow from there if possible.
Rate is $15-$20/hourly, and preferred applicants to be in CST and EST timezone and in North America.
If you answered yes to these questions, then we have just the opportunity for you.
We’re a Virtual Events Agency and we're a lean and committed team who is working to build our agency to the next level. Our CEO is working many roles right now and needs to unload as we grow into a larger company.
We’re looking for a new Executive/Team Assistant to join our team and provide administrative and operational support for the organization and core team members.
Executive/Team Assistant:
In this role, you’ll directly support our CEO. Your main areas of focus will include internal and external communications, managing her VERY busy calendar, managing Asana (our project management tool), and setting up systems, SOPs, managing Google Drive, liaising with the team, ensuring deadlines are met, and more.
Practically speaking, you’ll be responsible for the following tasks:
Executive assistance:
Support the calendar of the CEO & team including meeting preparation, taking meeting minutes, and coordinating logistics
Sending out contracts & invoices
Manage and prioritize email communication and tasks, and the general email including coordinating responses from team members as needed
Manage general inquiries and communication
Provide support on projects, presentations, and special assignments as required
Create and manage organizational systems and processes
Light virtual event set up needs (Zoom meetings)
Personal assistance:
Schedule and manage personal appointments
Execute a variety of personal support tasks
You’ll excel in this role if you’re proactive, can anticipate the needs of the team, and understand how to prioritize tasks based on urgency. Our environment is dynamic, so you’ll need to adapt to change, and learn new technologies quickly. You’ll also be a great fit for this role if you are:
Trustworthy – you demonstrate an impeccable sense of diplomacy, discretion, tact, integrity and etiquette as well as sound judgment in confidential and sensitive matters.
Flexible - This role requires you to be very flexible, we need someone who can respond to emails and questions the day of and execute tasks as we ask them.
Organized – you can manage multiple tasks and prioritize appropriately. You know that the small details matter, so you’re always careful in your work.
An excellent communicator – you’re personable, have great phone etiquette, and you always get your message across clearly and effectively.
A problem-solver – you’re proactive and find problems or opportunities before they arise. You have an analytical mind and enjoy solving complex problems.
A self-starter – you take ownership over your work, take initiative, and don’t need direction from others to keep you on task.
Qualifications:
5+ years of experience working in an Executive Assistant or similar Personal Assistant role, providing support to various executives and senior leaders
Strong technical aptitude for learning new software programs to generate reports
Proficiency with MS Office suite (PowerPoint, Excel, Word, etc.) and Apple programs (Calendar, Mail), plus Asana, GDrive, Zoom, any VERY versed in Online Based Platforms and software including Wordpress, Hootsuite, etc.
Proven ability to manage multiple priorities and/or requests in a fast-paced changing environment with limited daily direction
Post-secondary degree or diploma in administration or similar (an asset)
This position will begin now, with 2 weeks of training and shadowing our CEO and/or team members. We will start with 10 hours per week and grow from there if possible.
Rate is $15-$20/hourly, and preferred applicants to be in CST and EST timezone and in North America.