Excel-to-Fleet Management System Transformation
Budget: ₹1,500 – ₹12,500 INR
I want to convert my current Excel file into a simple fleet management system for our bus operations.
Right now we are creating a separate sheet for every day’s collection. Instead of that, I want a better structure where we only enter the daily data once and all reports are generated automatically.
The system should have one main sheet called DATA ENTRY where we enter the following columns:
Date
Route No
Bus No
Driver
Conductor
Total Collection
RFID Collection
HSD Litres (diesel filled)
Expense
From this data Excel should automatically calculate:
HSD Cost = HSD Litres × Diesel Rate (currently ₹91)
Net Collection = Total Collection − Expense
If Net Collection becomes negative, it should automatically appear in red.
From the DATA ENTRY sheet I want Excel to automatically generate the following reports.
First, a Route Summary Report. This should show route-wise totals including total collection, total RFID, total HSD used, total expense, total HSD cost, and total net collection. This will help us understand which routes are profitable and which routes are running at a loss.
Second, a Bus Performance Report. This should show each bus number with its total collection, total diesel used, total diesel cost, and total net collection. This will help us identify buses that consume more diesel or perform poorly.
Third, a Bus Route Tracking Report. This should show which buses ran on which routes and how many times. This can be done using a pivot table with bus numbers as rows and route numbers as columns.
Fourth, a Diesel Consumption Report. This should show how much diesel each bus has consumed and the total cost of that diesel.
Fifth, I want a fuel efficiency calculation. For both buses and routes we should calculate how many litres of diesel are used to earn ₹1000 of collection. This will help us identify inefficient routes or buses.
Finally, I want a Dashboard sheet that shows overall numbers such as total collection, total RFID collection, total diesel used, total diesel cost, and total net collection. It should also include charts showing route-wise revenue and diesel consumption.
The idea is that the staff will only enter rows in the DATA ENTRY sheet every day, and all the reports, summaries, and dashboard should update automatically using formulas or pivot tables.
Right now we are creating a separate sheet for every day’s collection. Instead of that, I want a better structure where we only enter the daily data once and all reports are generated automatically.
The system should have one main sheet called DATA ENTRY where we enter the following columns:
Date
Route No
Bus No
Driver
Conductor
Total Collection
RFID Collection
HSD Litres (diesel filled)
Expense
From this data Excel should automatically calculate:
HSD Cost = HSD Litres × Diesel Rate (currently ₹91)
Net Collection = Total Collection − Expense
If Net Collection becomes negative, it should automatically appear in red.
From the DATA ENTRY sheet I want Excel to automatically generate the following reports.
First, a Route Summary Report. This should show route-wise totals including total collection, total RFID, total HSD used, total expense, total HSD cost, and total net collection. This will help us understand which routes are profitable and which routes are running at a loss.
Second, a Bus Performance Report. This should show each bus number with its total collection, total diesel used, total diesel cost, and total net collection. This will help us identify buses that consume more diesel or perform poorly.
Third, a Bus Route Tracking Report. This should show which buses ran on which routes and how many times. This can be done using a pivot table with bus numbers as rows and route numbers as columns.
Fourth, a Diesel Consumption Report. This should show how much diesel each bus has consumed and the total cost of that diesel.
Fifth, I want a fuel efficiency calculation. For both buses and routes we should calculate how many litres of diesel are used to earn ₹1000 of collection. This will help us identify inefficient routes or buses.
Finally, I want a Dashboard sheet that shows overall numbers such as total collection, total RFID collection, total diesel used, total diesel cost, and total net collection. It should also include charts showing route-wise revenue and diesel consumption.
The idea is that the staff will only enter rows in the DATA ENTRY sheet every day, and all the reports, summaries, and dashboard should update automatically using formulas or pivot tables.