Data Entry, Invoicing, Payroll & Admin - Healthcare
Budget: $2 – $8 USD
Virtual Assistant for,Billing, Invoicing, Payroll & Data Entry –
We need a data entry person who can help with billing for our 2 agencies, ! is a Personal Care Agency and the other is an Interpreting & Translation Agency.
We are a small, fast-growing interpreting and translation agency looking for a reliable and experienced Virtual Assistant to help manage our day-to-day back office operations.
The ideal candidate is highly organized, detail-oriented, and capable of managing administrative functions with minimal supervision.
Responsibilities:
•Healthcare Billing
• Prepare and send invoices to clients using Google Workspace and/or QuickBooks
• Track interpreter and caregiver invoices and ensure timely payments
• Manage bi-weekly payroll using Gusto (must have prior experience)
• Handle agency billing and basic bookkeeping
• Track tax payments and filings; maintain organized records
• Follow up on outstanding payments from clients or vendors
• Maintain a clean and updated database of interpreters, clients, and job logs
• Assist with forms, documents, and administrative requests as needed
• Experience working with small businesses or service agencies
• Strong skills in Google Workspace (Docs, Sheets, Calendar, Drive)
• Excellent communication skills (written and verbal)
• Ability to manage time effectively and meet deadlines
• Familiarity with invoicing platforms and project/task tracking tools
• Availability for 10-15 hours per week with potential for more as we grow Nice to Have: • Familiarity with interpreting or translation industry
• Basic knowledge of U.S.-based small business tax practices
This is a long-term opportunity for the right person. We are looking for someone who can become a key part of our team and grow with us!
We need a data entry person who can help with billing for our 2 agencies, ! is a Personal Care Agency and the other is an Interpreting & Translation Agency.
We are a small, fast-growing interpreting and translation agency looking for a reliable and experienced Virtual Assistant to help manage our day-to-day back office operations.
The ideal candidate is highly organized, detail-oriented, and capable of managing administrative functions with minimal supervision.
Responsibilities:
•Healthcare Billing
• Prepare and send invoices to clients using Google Workspace and/or QuickBooks
• Track interpreter and caregiver invoices and ensure timely payments
• Manage bi-weekly payroll using Gusto (must have prior experience)
• Handle agency billing and basic bookkeeping
• Track tax payments and filings; maintain organized records
• Follow up on outstanding payments from clients or vendors
• Maintain a clean and updated database of interpreters, clients, and job logs
• Assist with forms, documents, and administrative requests as needed
• Experience working with small businesses or service agencies
• Strong skills in Google Workspace (Docs, Sheets, Calendar, Drive)
• Excellent communication skills (written and verbal)
• Ability to manage time effectively and meet deadlines
• Familiarity with invoicing platforms and project/task tracking tools
• Availability for 10-15 hours per week with potential for more as we grow Nice to Have: • Familiarity with interpreting or translation industry
• Basic knowledge of U.S.-based small business tax practices
This is a long-term opportunity for the right person. We are looking for someone who can become a key part of our team and grow with us!