Administrative assistant needed
Budget: $3,000 – $5,000 USD
Company overview:
We are a top-quality custom software development company. Delivering solutions that meet customers’ needs, business expectations. We combine proven techniques, industry knowledge and our technology expertise of skilled software developers to deliver high-quality software solutions.
We are helping startups to enterprises in elevating their brand. Our limitless technology support is interfaced with an inquisitive understanding of your business requirements.
As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects while providing an excellent compensation and benefits package.
Overview of Role
The Project Administrator/Administrative Assistant will be responsible for maintaining an open communication channel between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing and processing for approval of purchase orders/subcontracts/invoices, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Project Admin / Admin Assistant should have the ability to identify opportunities within a project that will add value and help successfully accomplish the clients desired project outcome
This role also provides general office support with a variety of clerical activities and related tasks. The position will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties, and general employee set-up and support.
Essential Functions
Project Functions
• Aids project management services such as personnel, filing, budget preparation and control, records control and special management studies
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Coordinates collection and preparation of project reporting
• Proofreads and corrects reports from staff
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation
• Order supplies for jobsites
• Participate in weekly project meetings with design consultants, general contractors, project managers and owners
• Work with project managers to develop weekly meeting agenda
• Follow-up with project team members to ensure timely completion of assigned tasks
• Monitor project schedules, log and track progress to meet design, construction and other deadlines
The ideal candidate will demonstrate a positive proactive approach to the role and will be committed to delivering customer and employee service excellence, with good commercial results.
• Minimum of high school diploma
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills
• Basic accounting skills
• Skills Required: Excellent communication, writing, and interpersonal skills necessary, with the ability to effectively consult and negotiate across all levels of an organization; Must be able to maintain confidentiality and show initiative
Interested applicants should respond with their resume
We are a top-quality custom software development company. Delivering solutions that meet customers’ needs, business expectations. We combine proven techniques, industry knowledge and our technology expertise of skilled software developers to deliver high-quality software solutions.
We are helping startups to enterprises in elevating their brand. Our limitless technology support is interfaced with an inquisitive understanding of your business requirements.
As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects while providing an excellent compensation and benefits package.
Overview of Role
The Project Administrator/Administrative Assistant will be responsible for maintaining an open communication channel between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing and processing for approval of purchase orders/subcontracts/invoices, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Project Admin / Admin Assistant should have the ability to identify opportunities within a project that will add value and help successfully accomplish the clients desired project outcome
This role also provides general office support with a variety of clerical activities and related tasks. The position will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties, and general employee set-up and support.
Essential Functions
Project Functions
• Aids project management services such as personnel, filing, budget preparation and control, records control and special management studies
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Coordinates collection and preparation of project reporting
• Proofreads and corrects reports from staff
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation
• Order supplies for jobsites
• Participate in weekly project meetings with design consultants, general contractors, project managers and owners
• Work with project managers to develop weekly meeting agenda
• Follow-up with project team members to ensure timely completion of assigned tasks
• Monitor project schedules, log and track progress to meet design, construction and other deadlines
The ideal candidate will demonstrate a positive proactive approach to the role and will be committed to delivering customer and employee service excellence, with good commercial results.
• Minimum of high school diploma
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills
• Basic accounting skills
• Skills Required: Excellent communication, writing, and interpersonal skills necessary, with the ability to effectively consult and negotiate across all levels of an organization; Must be able to maintain confidentiality and show initiative
Interested applicants should respond with their resume