Administrative Assistant /data entry
Budget: $25 – $50 USD
The Administrator is responsible for providing high level administrative and practice group support to several high revenue generating executives. The nature of the support includes, but is not limited to, creating and updating client records in the database, scheduling meetings, performing online and database research, reviewing and processing electronic files, managing online files, formatting documents, telephone contact with high level clients, coordinating contact between executives and clients, making travel arrangements, preparing expense reports, assisting with special projects, and other tasks as assigned.
Essential functions include:
Create and update client profiles in the database, record notes, and maintains data integrity.
Schedule high level meetings via, video conference, telephone or in-person.
Perform first round client research from the database and the internet.
Handle confidential information from clients with the utmost care and privacy.
Create and maintain practice specific reference lists.
Prepare executives for client meetings by providing research on the client, company and competitor information, directions and marketing materials.
Monitor industry/market news (via electronic & print resources), and communicate pertinent information to the practice group, office or organization.
Review and process website career page job submissions.
Make travel arrangements and prepare expense reports for client reimbursement.
Assist multiple executives with maintaining their Outlook calendars.
Transcribe meeting notes and input in database.
Facilitate coordination of local practice group events
Essential functions include:
Create and update client profiles in the database, record notes, and maintains data integrity.
Schedule high level meetings via, video conference, telephone or in-person.
Perform first round client research from the database and the internet.
Handle confidential information from clients with the utmost care and privacy.
Create and maintain practice specific reference lists.
Prepare executives for client meetings by providing research on the client, company and competitor information, directions and marketing materials.
Monitor industry/market news (via electronic & print resources), and communicate pertinent information to the practice group, office or organization.
Review and process website career page job submissions.
Make travel arrangements and prepare expense reports for client reimbursement.
Assist multiple executives with maintaining their Outlook calendars.
Transcribe meeting notes and input in database.
Facilitate coordination of local practice group events