Accounting Data & Invoice Support

My finance backlog lives inside a proprietary project-management portal and needs disciplined, daily upkeep. All financial data from multiple bank feeds must be entered, normalized, and matched so the running balance aligns with our statements; any exceptions have to be flagged and cleared. After each entry cycle, I also rely on you to raise invoices from the same portal, chase unpaid ones, and mark them as settled once payment hits the account.

The platform lets me pull real-time dashboards, but only if the data is clean. That means you will:

• Enter every transaction promptly, assigning the correct cost codes and notes
• Reconcile portal balances against our monthly bank statements until they match to the cent
• Generate and export summary and detail reports that I can forward to the CPA
• Track expenses against project budgets, highlighting overruns early
• Keep the aging report short by monitoring, reminding, and updating unpaid invoices

QuickBooks, Xero, and similar tools are helpful references, yet the actual work happens entirely inside the portal; I will provide credentials, a process manual, and sample data for the first hand-off. Accuracy, confidentiality, and consistent communication are essential—errors stall projects and delay client billing, so the books need to stay crisp every week.

We are a small business growing aggressively so Accounting related tasks will come up as needed. You must be flexible with time and tasks for Accounting functions for the business.