Virtual Assistant for Miami Real Estate Firm
Budget: $250 – $750 USD
Job Description for Real Estate Virtual Assistant
I’m looking for a detail-oriented, reliable Real Estate Virtual Assistant (VA) to assist with various administrative, client follow-up, and social media tasks. This is a part-time (20+ hours/week) position for my real estate business in Miami.
Important Working Guidelines
All tasks are virtual and can be done via computer. You must have the ability to see and draft texts/emails using my current phone number or email, but no message will be sent without my approval—especially during the first few weeks of working together.
Pre-Made Content & Systems: Most tasks have pre-existing drafts, templates, and processes. Your role will be to apply, organize, and prepare these materials for my review and approval. As we build experience together, the process will become faster and more efficient.
ChatGPT is part of our workflow for refining communication. You should be comfortable using it to enhance clarity and tone.
Clear and Simple Communication: I expect fast, straightforward updates. We’ll occasionally talk via Zoom or phone for check-ins.
Approval Process: No outbound communication will be sent without my prior approval at the start of our work together. Over time, this will become more independent as trust and familiarity develop.
No voice support or cold calling needed for now, but it may be added in the future.
Skills & Experience Required
Strong English writing and communication skills
Social media management experience (scheduling and engagement)
Familiarity with CRM systems (or a willingness to learn)
Comfortable working with templates and applying pre-made strategies
Real estate experience is a plus but not required
Comfortable using AI tools like ChatGPT
Key Responsibilities
Client Follow-Ups & Communication
Draft follow-up texts/emails to clients after meetings, showings, or open houses.
Use existing templates and pre-drafted messages to maintain consistency and tone across all communications.
Apply follow-up strategies on a weekly or monthly basis, depending on client status, with my approval before sending anything.
I will provide voice memos to explain custom follow-ups as needed.
Social Media Management
Use pre-written captions and pre-designed templates for Instagram and Facebook posts.
Schedule posts and monitor engagement (respond to comments and messages).
Help organize and apply my existing content strategy to ensure consistent posting.
Track performance and compile basic analytics reports.
Administrative Tasks
Manage my calendar, schedule meetings, and set reminders.
Organize documents, update the CRM, and maintain accurate client records.
Coordinate with photographers, stagers, and inspectors as needed.
Handle data entry and create weekly reports. make this 150 characters or less
I’m looking for a detail-oriented, reliable Real Estate Virtual Assistant (VA) to assist with various administrative, client follow-up, and social media tasks. This is a part-time (20+ hours/week) position for my real estate business in Miami.
Important Working Guidelines
All tasks are virtual and can be done via computer. You must have the ability to see and draft texts/emails using my current phone number or email, but no message will be sent without my approval—especially during the first few weeks of working together.
Pre-Made Content & Systems: Most tasks have pre-existing drafts, templates, and processes. Your role will be to apply, organize, and prepare these materials for my review and approval. As we build experience together, the process will become faster and more efficient.
ChatGPT is part of our workflow for refining communication. You should be comfortable using it to enhance clarity and tone.
Clear and Simple Communication: I expect fast, straightforward updates. We’ll occasionally talk via Zoom or phone for check-ins.
Approval Process: No outbound communication will be sent without my prior approval at the start of our work together. Over time, this will become more independent as trust and familiarity develop.
No voice support or cold calling needed for now, but it may be added in the future.
Skills & Experience Required
Strong English writing and communication skills
Social media management experience (scheduling and engagement)
Familiarity with CRM systems (or a willingness to learn)
Comfortable working with templates and applying pre-made strategies
Real estate experience is a plus but not required
Comfortable using AI tools like ChatGPT
Key Responsibilities
Client Follow-Ups & Communication
Draft follow-up texts/emails to clients after meetings, showings, or open houses.
Use existing templates and pre-drafted messages to maintain consistency and tone across all communications.
Apply follow-up strategies on a weekly or monthly basis, depending on client status, with my approval before sending anything.
I will provide voice memos to explain custom follow-ups as needed.
Social Media Management
Use pre-written captions and pre-designed templates for Instagram and Facebook posts.
Schedule posts and monitor engagement (respond to comments and messages).
Help organize and apply my existing content strategy to ensure consistent posting.
Track performance and compile basic analytics reports.
Administrative Tasks
Manage my calendar, schedule meetings, and set reminders.
Organize documents, update the CRM, and maintain accurate client records.
Coordinate with photographers, stagers, and inspectors as needed.
Handle data entry and create weekly reports. make this 150 characters or less
Related categories:
Customer Support
Virtual Assistant
Real Estate
Content Writing
Social Media Management