Virtual Assistant for Department Management
Budget: $2 – $8 USD
We are looking for a full-time virtual assistant who will work as our company liaison and oversee the work deliverables of 5 to 6 contractors on our team. Work is during PST (California time) 8am - 5pm. Pay is $5 per hour.
Job Duties:
Acting as the point of contact of the department
Manage varied administrative tasks
Assist with transaction coordination activities for Admin Department
Keep track of the tasks related to each project
Handling client correspondence directed to managers
Inbox management
Manage complex office administrative work requiring the use of independent judgment and initiative
Assist with communication (reviewing and formatting presentations, reports, etc.)
Prepares weekly billing report for the department
Prepare daily work deliveries for all clients
Monitoring contracts
Prepare and manage invoices of the clients
Assigning tasks to contractors
Initiative in doing research and collecting information independently
Qualifications:
At least 5 years proven experience as a Virtual Assistant
Excellent English communication skills both written and verbal
Daily attendance and Zoom meetings - must like working as part of a small team
Good background in using Google Suite, Slack and Zoom
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Tech Savvy
Strong initiative and ability to work autonomously
Work that the department performs that you would be overseeing:
Email Marketing
CRM cleaning
CRM migration
lead generation research and data entry
event research and data entry
WordPress blog posting and formatting
eCommerce product listings
Job Duties:
Acting as the point of contact of the department
Manage varied administrative tasks
Assist with transaction coordination activities for Admin Department
Keep track of the tasks related to each project
Handling client correspondence directed to managers
Inbox management
Manage complex office administrative work requiring the use of independent judgment and initiative
Assist with communication (reviewing and formatting presentations, reports, etc.)
Prepares weekly billing report for the department
Prepare daily work deliveries for all clients
Monitoring contracts
Prepare and manage invoices of the clients
Assigning tasks to contractors
Initiative in doing research and collecting information independently
Qualifications:
At least 5 years proven experience as a Virtual Assistant
Excellent English communication skills both written and verbal
Daily attendance and Zoom meetings - must like working as part of a small team
Good background in using Google Suite, Slack and Zoom
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Tech Savvy
Strong initiative and ability to work autonomously
Work that the department performs that you would be overseeing:
Email Marketing
CRM cleaning
CRM migration
lead generation research and data entry
event research and data entry
WordPress blog posting and formatting
eCommerce product listings