Multifaceted Executive Assistant Needed

We're in urgent need of a part-time executive assistant who can get up to speed quickly, is result focused and has strong organizational skills. The ideal candidate should be able to handle:

 Scheduling and organizing meetings, appointments, and other company activities
 Maintain corporate calendar
 Coordinating travel plans, hotel, and car service
 Prepare weekly, monthly, and quarterly financial reports and/or meeting materials
 Interface with consultants regarding timekeeping and billing
 Creating invoices and receiving payments
 Validate time entries
 Vendor and client interface including preparation of client agreements
 Create, draft and proofreading various correspondence- email, reports, dashboards
 Setting up conference and video calls timely and accurately
 Providing excellent customer service to all consultants, clients, and vendors
 Create presentations, conduct research and spearhead special projects
 Attend, record and summarize team and executive team meetings
 Support billing and invoicing processes
 Create and maintain corporate reports and information, including personnel data
 Create power point presentations and other materials for marketing and client development
 Enrollment and follow-up activities for training events including webinars and seminars
 Manage social media presence, as needed
 Manage website content and updates, as needed
 Support submission of RFP responses and proposals
 Maintain various company certifications, such as WBE and MBE

Proficiency in Microsoft Office (Word, Excel, PowerPoint), Quickbooks, Survey Monkey, and Smartsheets is also required. We're aiming to complete the project within a month. Thus, your ability to deliver under time constraints will be instrumental to your success in this role.