Virtual Assistant for Lead Coordination & CRM
Budget: $2 – $8 USD
Title:
Part-Time Virtual Assistant – Lead Coordination, Email Outreach & CRM (Construction)
Description:
We are a Denver-based insulation contractor working across Colorado. We are looking for a detail-oriented Virtual Assistant to support our sales team by managing leads, sending outreach emails, and keeping our CRM organized.
This is a structured, repeatable role focused on consistency, accuracy, and organization.
What You’ll Do:
Send outreach emails to General Contractors (GCs) using provided templates
Request to be added to bid lists for upcoming projects
Submit company information (W9, COI, vendor forms, etc.) when requested
Follow a simple “rinse and repeat” email process with consistency
Review and enrich leads from ConstructConnect:
Company websites
LinkedIn profiles
Add correct contact names, roles, emails, and phone numbers
Pull building permits weekly from counties not covered in ConstructConnect
Identify and organize new project opportunities
Log all activity and manage contacts in HubSpot
Add, update, and maintain clean lead data for the sales team
Hours:
5–15 hours per week
Flexible schedule (must be consistent week to week)
What We’re Looking For:
Strong attention to detail (this is critical)
Organized and process-driven
Comfortable with repetitive, structured tasks
Good written English for professional email communication
Experience with CRM systems (HubSpot preferred)
Nice to Have (Not Required):
Construction industry familiarity
Experience with permits or project tracking
Experience with lead research or data enrichment
Work Style:
You will follow clear systems and processes
Tasks are repetitive but important — consistency matters more than speed
You will work closely with our sales team to keep leads organized and moving
Application Requirements:
To be considered, please include:
A short written example of a professional email you would send to a contractor requesting to be added to a bid list
Any experience with CRM systems or data entry
Your availability (hours per week)
Part-Time Virtual Assistant – Lead Coordination, Email Outreach & CRM (Construction)
Description:
We are a Denver-based insulation contractor working across Colorado. We are looking for a detail-oriented Virtual Assistant to support our sales team by managing leads, sending outreach emails, and keeping our CRM organized.
This is a structured, repeatable role focused on consistency, accuracy, and organization.
What You’ll Do:
Send outreach emails to General Contractors (GCs) using provided templates
Request to be added to bid lists for upcoming projects
Submit company information (W9, COI, vendor forms, etc.) when requested
Follow a simple “rinse and repeat” email process with consistency
Review and enrich leads from ConstructConnect:
Company websites
LinkedIn profiles
Add correct contact names, roles, emails, and phone numbers
Pull building permits weekly from counties not covered in ConstructConnect
Identify and organize new project opportunities
Log all activity and manage contacts in HubSpot
Add, update, and maintain clean lead data for the sales team
Hours:
5–15 hours per week
Flexible schedule (must be consistent week to week)
What We’re Looking For:
Strong attention to detail (this is critical)
Organized and process-driven
Comfortable with repetitive, structured tasks
Good written English for professional email communication
Experience with CRM systems (HubSpot preferred)
Nice to Have (Not Required):
Construction industry familiarity
Experience with permits or project tracking
Experience with lead research or data enrichment
Work Style:
You will follow clear systems and processes
Tasks are repetitive but important — consistency matters more than speed
You will work closely with our sales team to keep leads organized and moving
Application Requirements:
To be considered, please include:
A short written example of a professional email you would send to a contractor requesting to be added to a bid list
Any experience with CRM systems or data entry
Your availability (hours per week)
Related categories:
Data Entry
Excel
Virtual Assistant
CRM
Web Search
Email Marketing
Lead Generation