Interim Administrator (Contracts & Payments)

We are seeking an interim experienced administrator for the day-to-day administration of venue contracts and payments, ensuring accuracy, timeliness, and clear communication with internal teams and external venue partners. You will assist with contract tracking, payment coordination, and issue resolution.

The ideal candidate is highly organised, detail-oriented, and confident managing high volumes of agreements and payments in a fast-paced, international environment.

Key Responsibilities

Contracts Administration

Manage and maintain accurate records of venue contracts, amendments, and renewals
Track contract status, key dates, and commercial terms across multiple venues and territories
Ensure contracts are correctly logged, stored, and accessible in internal systems
Support coordination of contract execution with venues and internal stakeholders
Proactively flag missing information, discrepancies, or risks

Payments & Financial Coordination

Coordinate venue payments in line with contractual terms and agreed schedules
Prepare and verify payment data for accuracy prior to submission to Finance
Track payment status and follow up on outstanding or delayed payments
Act as a point of contact for venue payment queries and issue resolution
Maintain clear audit trails and documentation for all payments

Cross-Functional Support

Work closely with the Venue Engagement team to support live show operations
Liaise with Finance to ensure payments are processed accurately and on time
Coordinate with Legal or leadership on contract-related questions or exceptions
Support reporting and internal updates related to contract and payment status

Qualifications & Experience

Proven experience in contract administration, payments coordination, or a similar operational role
Strong attention to detail and comfort working with financial and contractual data
Experience working cross-functionally with finance and operations teams
High level of organisation and ability to manage multiple priorities
Strong written and verbal communication skills
Comfortable working remotely with distributed teams
Experience with spreadsheets, document management systems, and internal databases