Railway Road Upgrade Estimation

TENDER PRICING BRIEF – RAILWAY ROAD, QUAKERS HILL
1. PURPOSE

You are required to prepare a complete lump sum estimate and tender pricing build-up for the Railway Road upgrade project.

This is a design-based tender (no BOQ provided). You must:

Measure all quantities yourself from drawings + addenda
Build up rates and total cost
Complete variation schedules
Provide a structured estimate for submission
2. DOCUMENTS TO REVIEW (MANDATORY)

You must fully review ALL provided documents before pricing:

RFQ (scope, conditions, requirements)
Appendix H – Design Drawings (PRIMARY TAKEOFF SOURCE)
Addenda (1–5) – CRITICAL changes
Appendix K – Variation Rates Schedule (must be completed)
Electrical drawings (Appendix R)
Arborist report
Asbestos Management Plan
Sydney Water constraints

Do NOT rely on any listed quantities – all quantities are your responsibility.

3. KEY PRICING REQUIREMENTS
Lump Sum Price

Prepare:

Full project lump sum
Broken into trade sections (see Section 6)
Variation Rates (Appendix K)

Must include:

Labour rates
Plant rates
Material rates
Disposal rates (incl. asbestos)
Margin on variations
Unit rates for extra works (kerb, asphalt, pits, etc.)
4. CRITICAL SCOPE ITEMS (MUST BE INCLUDED)
Road & Civil
Asphalt reconstruction (based on Addendum + Sheet 11)
Pavement layers (AC10, AC20, DGB20, geogrid where applicable)
Kerb & gutter (including increased 16.5m section)
Driveways and concrete works
Drainage
Pits, pipes, trenching
Backfill and reinstatement
CCTV post-construction
Electrical (FULL SCOPE)
ALL Endeavour Energy works (not just conduits)
Street lighting, pillars, columns, certification
Retaining / Creek Works
Sandstone retaining walls
Full-length pedestrian fencing on top (NOT partial)
Landscaping
Turf, mulch, planting, soil
Root barriers/directors
12-month maintenance
Traffic & Site Constraints
Staged works (maintain two-way traffic)
Daily reinstatement for residents
VMS boards (2 units, installed 2 weeks prior + duration of project)
Contamination / Asbestos
Include 40 tonnes provisional sum
Disposal + clearance certification
Allow for compliance and handling
Sydney Water Requirements
Protection of assets
Restricted loading
Monitoring and approvals
5. KEY RISKS TO ALLOW FOR

You must price allowances for:

Staged construction (no full road closure)
Resident access daily
Utility conflicts
Electrical authority requirements
Tree protection constraints
Asbestos handling
Extensive QA/testing requirements
Survey + WAE
12-month maintenance
Documentation and reporting
6. REQUIRED ESTIMATE BREAKDOWN

Provide pricing under the following structure:

1. Preliminaries
Site setup, supervision, permits, QA, environmental, reporting
2. Traffic Control
Staging, signage, VMS, access management
3. Demolition
Sawcut, removal, disposal, clearing
4. Contamination / Asbestos
Provisional + compliance costs
5. Drainage
Pits, pipes, trenching, reinstatement
6. Pavement
Subgrade
DGB20
Asphalt layers (AC20 / AC10)
Geogrid/geotextile
7. Concrete / Kerb
Kerb & gutter
Laybacks
Driveways
8. Retaining Walls
Sandstone block walls
Fencing (full length)
9. Electrical
Full lighting and authority works
10. Landscaping
Turf, planting, soil, finishes
11. Signage & Line Marking
12. Closeout
Testing, WAE, CCTV, handover
7. TAKEOFF REQUIREMENTS

You must:

Measure ALL quantities from drawings
Cross-check with addenda and site notes
Provide:
Quantity takeoff sheets (Excel)
Marked-up drawings (PDF)
8. PROGRAM

Provide:

Draft construction program (Gantt chart)
Duration aligned with:
Start: July 2026
Finish: December 2026
9. REQUIRED DELIVERABLES

You must submit:

Pricing
Lump sum price
Detailed cost breakdown
Markups (OH&P)
Quantity Takeoff
Excel measurement sheets
Marked-up drawings
Rates
Completed Appendix K
Supporting
Assumptions list
Exclusions list
Risk notes
Methodology summary
Program
Gantt chart
10. IMPORTANT NOTES
Follow Appendix H Sheet 11 for pavement design (NOT Appendix V where conflicting)
Include ALL addenda changes
Include VMS requirement
Include full fencing length on retaining walls
Include full electrical scope
Include asbestos provisional sum
Include 12-month maintenance
11. OUTPUT FORMAT

Submit everything in:

Excel:
Cost estimate
Takeoffs
Rates (Appendix K)
PDF:
Marked drawings
Summary report
Optional:
Program (MS Project / Excel)