Long-Term Remote Operations Coordinator (Construction)
Budget: $2 – $8 USD
Operations Coordinator (Construction / Design-Build) – Long-Term Remote Position
We are looking for a highly organized Operations Coordinator to become the central hub of our construction project operations.
This is not a virtual assistant position. We are looking for someone who thinks proactively, keeps projects moving, follows up relentlessly, and identifies problems before they become delays.
Responsibilities
* Manage project operations across multiple active construction projects.
* Follow up daily with architects, engineers, consultants, subcontractors, and vendors.
* Maintain Trello project boards and ensure every task has an owner, due date, and next action.
* Track permit submissions, city comments, and consultant deliverables.
* Coordinate cabinet production, shop drawings, approvals, manufacturing, and shipping.
* Prepare weekly client progress updates with photos, milestones, and upcoming work.
* Schedule meetings and prepare agendas and meeting notes.
* Track RFIs, submittals, inspections, procurement, and long-lead items.
* Prepare a daily executive briefing highlighting project risks, delays, and recommended actions.
* Escalate only issues that require executive decisions.
Requirements
* Excellent written and spoken English.
* Strong organizational and communication skills.
* Experience using Trello, Asana, ClickUp, Monday.com, Procore, or similar project management software.
* Experience coordinating construction, architecture, engineering, or design projects is strongly preferred.
* Ability to manage multiple projects simultaneously.
* Comfortable working independently with minimal supervision.
* Strong attention to detail and excellent follow-up skills.
Success Metrics
You will be measured by outcomes, not hours worked.
* Every active project is reviewed daily.
* No overdue consultant follow-ups.
* Every Trello board is current.
* Weekly client updates are delivered on time.
* Potential project delays are identified before they impact the schedule.
* Daily executive report submitted before the end of each workday.
Daily Deliverables
* Project status updates.
* Consultant follow-up log.
* Updated Trello boards.
* Cabinet and procurement status report.
* Client communication tracker.
* Daily executive summary.
* Next-day priority list.
Position Details
* Long-term remote position.
* Full-time preferred.
* Must overlap at least 4–5 hours with Pacific Time (Los Angeles).
* Growth opportunity into an Operations Manager role as the company expands.
To Apply
Please include:
1. Your construction, architecture, engineering, or project coordination experience.
2. Examples of Trello, Procore, ClickUp, Asana, or similar systems you have managed.
3. A sample daily operations report or project tracker you have created (if available).
4. Why you believe you would be successful in keeping multiple construction projects organized and on schedule.
5. Your expected monthly compensation and your available working hours.
We are looking for a highly organized Operations Coordinator to become the central hub of our construction project operations.
This is not a virtual assistant position. We are looking for someone who thinks proactively, keeps projects moving, follows up relentlessly, and identifies problems before they become delays.
Responsibilities
* Manage project operations across multiple active construction projects.
* Follow up daily with architects, engineers, consultants, subcontractors, and vendors.
* Maintain Trello project boards and ensure every task has an owner, due date, and next action.
* Track permit submissions, city comments, and consultant deliverables.
* Coordinate cabinet production, shop drawings, approvals, manufacturing, and shipping.
* Prepare weekly client progress updates with photos, milestones, and upcoming work.
* Schedule meetings and prepare agendas and meeting notes.
* Track RFIs, submittals, inspections, procurement, and long-lead items.
* Prepare a daily executive briefing highlighting project risks, delays, and recommended actions.
* Escalate only issues that require executive decisions.
Requirements
* Excellent written and spoken English.
* Strong organizational and communication skills.
* Experience using Trello, Asana, ClickUp, Monday.com, Procore, or similar project management software.
* Experience coordinating construction, architecture, engineering, or design projects is strongly preferred.
* Ability to manage multiple projects simultaneously.
* Comfortable working independently with minimal supervision.
* Strong attention to detail and excellent follow-up skills.
Success Metrics
You will be measured by outcomes, not hours worked.
* Every active project is reviewed daily.
* No overdue consultant follow-ups.
* Every Trello board is current.
* Weekly client updates are delivered on time.
* Potential project delays are identified before they impact the schedule.
* Daily executive report submitted before the end of each workday.
Daily Deliverables
* Project status updates.
* Consultant follow-up log.
* Updated Trello boards.
* Cabinet and procurement status report.
* Client communication tracker.
* Daily executive summary.
* Next-day priority list.
Position Details
* Long-term remote position.
* Full-time preferred.
* Must overlap at least 4–5 hours with Pacific Time (Los Angeles).
* Growth opportunity into an Operations Manager role as the company expands.
To Apply
Please include:
1. Your construction, architecture, engineering, or project coordination experience.
2. Examples of Trello, Procore, ClickUp, Asana, or similar systems you have managed.
3. A sample daily operations report or project tracker you have created (if available).
4. Why you believe you would be successful in keeping multiple construction projects organized and on schedule.
5. Your expected monthly compensation and your available working hours.
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