U.S.-Based Company Representative / Business Assistant

I’m looking for a dependable U.S.-based professional who can keep our business paperwork running smoothly while I focus on growth. Your primary focus will be our vendor contracts, making sure every version is stored logically, easy to retrieve, and fully up to date in Google Sheets.

What I need handled
• Coordinate all vendor contracts—collect signatures, follow up on renewals, and log key dates and terms.
• Organize supporting files in a consistent digital folder structure and keep the Google Sheets tracker perfectly in sync.
• Communicate with banks and vendors when clarifications or documents are required, always representing the company professionally.
• Deliver a concise activity summary at the end of each month outlining contracts added, changes made, outstanding items, and any risks I should know about.

Keys to succeed
• You must reside in the United States; many banks and vendors insist on working only with U.S. contacts.
• Clear, confident written and phone communication—accuracy and confidentiality are non-negotiable.
• Solid document-management habits; if you enjoy color-coding columns and triple-checking dates in Google Sheets, you’ll fit right in.

This is a fully remote, long-term arrangement with flexible hours. If you’re detail-oriented, proactive, and ready to protect our business from paperwork chaos, I’d love to hear how you can help.