Business Development Virtual Assistant Needed
Budget: $2 – $8 USD
# Virtual Assistant – Recruiting Agency (Business Development & AI Tools)
## About Us
We’re a growing technical recruiting agency specializing in engineering, AI/ML, and data roles for funded startups and mid-market companies. We’re looking for a sharp, tech-savvy virtual assistant to support business development, lead research, and day-to-day operations as we scale.
This is an ongoing, long-term engagement — not a one-off project.
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## What You’ll Do
**Business Development Support (40%)**
- Research and build targeted prospect lists of hiring managers and VPs of Engineering at Series A–D tech companies
- Enrich leads with funding data, hiring signals, and contact info using Apollo, LinkedIn Sales Navigator, and similar tools
- Draft and manage multi-touch outreach sequences (LinkedIn connection requests, email campaigns, follow-ups)
- Track outreach metrics and maintain CRM hygiene in Recruitly or similar ATS/CRM
- Monitor job boards and company career pages for new openings that match our niche
**AI & Automation (30%)**
- Use AI tools (ChatGPT, Claude, Perplexity, etc.) to draft outreach copy, research companies, summarize candidate profiles, and create content
- Help build and maintain automated workflows (Zapier, Make, or similar) to streamline lead gen and follow-up
- Assist with AI-powered sourcing techniques to identify passive candidates
- Stay current on new AI productivity tools and recommend improvements to our processes
**Administrative & Operations (30%)**
- Schedule meetings, manage calendars, and coordinate interviews between candidates and clients
- Prepare candidate submittal packets and formatting
- Handle invoicing support, data entry, and document management
- Support LinkedIn content posting and engagement (like, comment, share on schedule)
- Compile weekly activity reports and KPI dashboards
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## What We’re Looking For
**Must-Haves:**
- 2+ years of virtual assistant experience supporting a recruiting, staffing, or sales-driven business
- Hands-on experience with business development or lead generation workflows
- Proficiency with LinkedIn Sales Navigator, Apollo, or equivalent prospecting tools
- Demonstrated ability to use AI tools (ChatGPT, Claude, etc.) to improve speed and output quality
- Excellent written English — you’ll be drafting outreach messages and client-facing communications
- Strong attention to detail and ability to work independently with minimal supervision
- Reliable internet connection and availability during US business hours (Central Time) for at least 4–6 hours of overlap
**Nice-to-Haves:**
- Experience in technical recruiting or staffing industry
- Familiarity with ATS/CRM platforms (Recruitly, Bullhorn, Crelate, or similar)
- Experience with Zapier, Make, or other automation platforms
- Background in content scheduling tools (Buffer, Hootsuite, or native LinkedIn scheduling)
- Basic understanding of the tech hiring landscape (software engineering, data, AI/ML roles)
-----
## Engagement Details
- **Hours:** 5–10 hours/week to start, with grow
- **Duration:** Ongoing, long-term
- **Location:** Remote (any location, US business hours overlap required)
## About Us
We’re a growing technical recruiting agency specializing in engineering, AI/ML, and data roles for funded startups and mid-market companies. We’re looking for a sharp, tech-savvy virtual assistant to support business development, lead research, and day-to-day operations as we scale.
This is an ongoing, long-term engagement — not a one-off project.
-----
## What You’ll Do
**Business Development Support (40%)**
- Research and build targeted prospect lists of hiring managers and VPs of Engineering at Series A–D tech companies
- Enrich leads with funding data, hiring signals, and contact info using Apollo, LinkedIn Sales Navigator, and similar tools
- Draft and manage multi-touch outreach sequences (LinkedIn connection requests, email campaigns, follow-ups)
- Track outreach metrics and maintain CRM hygiene in Recruitly or similar ATS/CRM
- Monitor job boards and company career pages for new openings that match our niche
**AI & Automation (30%)**
- Use AI tools (ChatGPT, Claude, Perplexity, etc.) to draft outreach copy, research companies, summarize candidate profiles, and create content
- Help build and maintain automated workflows (Zapier, Make, or similar) to streamline lead gen and follow-up
- Assist with AI-powered sourcing techniques to identify passive candidates
- Stay current on new AI productivity tools and recommend improvements to our processes
**Administrative & Operations (30%)**
- Schedule meetings, manage calendars, and coordinate interviews between candidates and clients
- Prepare candidate submittal packets and formatting
- Handle invoicing support, data entry, and document management
- Support LinkedIn content posting and engagement (like, comment, share on schedule)
- Compile weekly activity reports and KPI dashboards
-----
## What We’re Looking For
**Must-Haves:**
- 2+ years of virtual assistant experience supporting a recruiting, staffing, or sales-driven business
- Hands-on experience with business development or lead generation workflows
- Proficiency with LinkedIn Sales Navigator, Apollo, or equivalent prospecting tools
- Demonstrated ability to use AI tools (ChatGPT, Claude, etc.) to improve speed and output quality
- Excellent written English — you’ll be drafting outreach messages and client-facing communications
- Strong attention to detail and ability to work independently with minimal supervision
- Reliable internet connection and availability during US business hours (Central Time) for at least 4–6 hours of overlap
**Nice-to-Haves:**
- Experience in technical recruiting or staffing industry
- Familiarity with ATS/CRM platforms (Recruitly, Bullhorn, Crelate, or similar)
- Experience with Zapier, Make, or other automation platforms
- Background in content scheduling tools (Buffer, Hootsuite, or native LinkedIn scheduling)
- Basic understanding of the tech hiring landscape (software engineering, data, AI/ML roles)
-----
## Engagement Details
- **Hours:** 5–10 hours/week to start, with grow
- **Duration:** Ongoing, long-term
- **Location:** Remote (any location, US business hours overlap required)