Small Business AR/AP Support

Accounting Operations Specialist (Part-Time / Full-Time)

We are looking for a hands-on Accounting Operations Specialist to support day-to-day financial activities across Accounts Receivable, Accounts Payable, and Sales Administration. This role plays a key part in ensuring accurate billing, timely collections, clean vendor processing, and reliable financial reporting.

Key Responsibilities

Accounts Receivable
Manage invoicing, payment posting, and collections
Oversee installment plans and monitor customer payment schedules
Prepare AR aging reports and support collection follow-ups
Resolve billing discrepancies with Sales Administration

Accounts Payable

Process vendor invoices in SAP (correct GL and cost center coding)
Manage vendor reconciliations and payment cycles
Reconcile AMEX and marketing-related expenses
Ensure compliance with internal policies and approval workflows

Sales Administration Support

Create accessory invoices in SAP
Coordinate small order shipments
Support order processing and documentation

Qualifications

2–4 years of experience in AR/AP or finance operations
Strong SAP experience (FI, AR, AP; SD a plus)
Advanced Excel skills (PivotTables, XLOOKUP, SUMIFS)
Strong attention to detail and organizational skills
Proactive, reliable, and comfortable working cross-functionally

This role is ideal for someone who thrives in a structured environment, enjoys ownership of processes, and wants to contribute to financial accuracy and operational efficiency.