Laravel 11 Web POS, Inventory & SaaS User Panel – Full System
Budget: $250 – $750 USD
1. Technology & Architecture Requirements
Framework: Laravel 11
Database: MySQL
Realtime: WebSocket for in-app notifications ( Socket-based)
Code: Modular, service-based architecture, clean controllers, repository/service pattern
Layout: Vertical admin panel, Light & Dark modes, LTR & RTL supported
Security: Proper auth, CSRF, validation, role-based access
Performance: Optimized queries, pagination, indexing where needed
UI: Fully responsive, mobile-friendly (desktop, tablet, mobile)
---
2. Core System Structure
Admin Panel (super admin / owner)
Business/User Panel (Web-Based) – accessible via browser for each business/account
SaaS Subscription System – plans, limits, expiry, restrictions
Multi-tenant structure (by company/account) or equivalent separation per business
---
3. Web-Based User Panel (Business Panel)
Web login for each business
Dashboard with:
Sales overview
Purchases overview
Income vs Expenses
Stock alerts / low stock
Due amounts (payable/receivable)
Create and manage:
Sales orders
Sales invoices
Purchases
Products
Customers
Suppliers
Expenses
Real-time stock view and stock movements
Direct access to reports (sales, purchases, profit & loss, due list, etc.)
Subscription status display (current plan, expiry, limits)
---
4. SaaS Subscription Management
Admin side:
Create/Edit/Delete subscription plans (monthly, yearly, custom)
Define limits per plan (users, warehouses, invoices per month, etc. if required)
Business side:
View current subscription details
Upgrade/Downgrade (basic flow, no complex payment gateway required unless added)
System behavior on expiry:
Restrict access (read-only or lock new transactions)
Show expiry warnings before due date
---
5. Products & Services Management
Add / Edit / Delete products
Product fields: name, code/SKU, category, brand (optional), unit, tax, purchase price, sale price, opening stock, minimum stock
Service items (no stock deduction)
Image upload (optional)
Bulk import via Excel/CSV for products
Barcode/QR generation and printing (per product)
Product listing with filters, search, pagination
---
6. Inventory & Stock Management
Real-time stock per product
Multiple warehouse support
Stock operations:
Stock in (purchases, manual adjustments)
Stock out (sales, returns, adjustments)
Stock adjustments (increase/decrease with reason)
Low stock alerts based on minimum stock setting
Stock valuation (basic total cost if possible)
Stock ledger: item-wise stock movement history
Expired stock tracking (if expiry date is used)
---
7. Warehouse Management
Add/Edit/Delete warehouses
Assign stock per warehouse
Warehouse-wise product stock view
Warehouse filter in sales, purchases, reports, and POS
Stock summary per warehouse
---
8. Stock Transfer
Create stock transfer between warehouses
From warehouse → To warehouse
Product list, quantity, notes
Update stock automatically on both sides
Transfer status (pending/approved/completed if needed)
Transfer history listing and report
---
9. Customer & Supplier Management
Add/Edit/Delete customers
Add/Edit/Delete suppliers
Fields: name, phone, email, address, tax number, opening balance, credit limit
Due/Outstanding balance tracking per customer/supplier
Customer/Supplier ledger (list of all transactions)
Import customers/suppliers via Excel/CSV
Search and filter
---
10. Sales Management
Sales invoice creation (normal sales)
Sales order creation (convert to invoice)
Select customer, warehouse, products, taxes, discounts
Multi-tax support (percentage based)
Payment status: paid / partial / unpaid
Manual SMS/Email sending (no automation required)
Sales listing with filters (date, customer, status, warehouse)
Sales return module linked to original invoice
Update stock on sales & returns
---
11. POS (Point of Sale) Module
Web-based POS interface (fast, simplified)
Product search (by name / code / barcode)
Product grid and categories
Cart system with quantity, discounts, taxes
Customer selection + Walk-in customer
Multiple payment methods: cash, card, bank, wallet, custom
Split payments support
Change calculation for cash
POS order history list
Refund / return handling from POS orders
Auto stock deduction on sale and restore on refund
Invoice/Receipt printing (thermal receipt + A4)
POS reports: daily sales, staff-wise, payment method-wise, best selling items, etc.
---
12. Purchase Management
Purchase order creation
Purchase invoice entry
Supplier selection, warehouse, products, tax, discount
Payment status: paid / partial / unpaid
Purchase return linked to original purchase
Auto stock increment on purchase and decrement on purchase return
Purchase listing with filters
---
13. Returns Management
Sales returns:
Select original sales invoice
Return products and quantities
Adjust stock and financials
Purchase returns:
Select original purchase
Return products and quantities
Adjust stock and financials
Return history and reports
---
14. Income & Expense Tracking
Income module:
Add income entries (date, category, amount, notes)
Expense module:
Add expenses with category, date, amount, vendor (optional)
Categories management (income/expense types)
Income vs Expense reports and charts
---
15. Cash, Bank & Cheque Management
Cash accounts (cash on hand per business)
Bank accounts listing
Transactions:
Cash in / cash out
Bank deposits / withdrawals / transfers
Cheque tracking (optional basic status: pending, cleared, bounced)
Cashbook & bankbook reports
---
16. Due List Management
Customer due list (receivables)
Supplier due list (payables)
Filter by date range, customer/supplier
Direct link from due list to receive/pay screen
Partial payment handling
---
17. Reporting & Analytics
Sales reports (by date range, customer, product, warehouse)
Purchase reports (by date range, supplier, warehouse)
Profit & Loss report (basic: sales – cost – expenses)
Stock reports (current stock, low stock, warehouse-wise)
Expired stock report (if expiry used)
GST-related reports (GSTR-1, GSTR-2 style if applicable)
POS-specific reports (daily, staff, payment method, best-selling products)
Download/export options: PDF, Excel where relevant
---
18. User Management & Roles
Multi-user support per business
Role creation with permissions
Assign permissions module-wise and action-wise (view, add, edit, delete)
User profile page (update info, change password)
---
19. SMS & Email Integration
Integration with Twilio and Vonage for SMS (config in settings)
SMTP-based email sending
Manual trigger for:
Sales invoice SMS/Email
Payment confirmation
Template management for SMS and Email (placeholders for dynamic data)
---
20. Templates Management
SMS templates (per event: invoice, payment, reminder)
Email templates (HTML or text)
Invoice print templates (header/footer text)
---
21. Application & Company Settings
Company profile: name, logo, address, phone, tax number
App settings:
Currency
Date/time format
Timezone
Default tax rates
Default warehouse
Tax & unit management:
Add/edit tax rates
Add/edit units (pcs, kg, etc.)
GST invoice settings (enable/disable, fields to show)
Tax toggle (enable/disable tax usage in system)
UI settings: light/dark mode, LTR/RTL toggle
---
22. Other Requirements
Bulk import for:
Products
Customers
Suppliers
Data export where needed
Proper activity logs for critical actions (optional but preferred)
Clear installation steps and environment example file
Framework: Laravel 11
Database: MySQL
Realtime: WebSocket for in-app notifications ( Socket-based)
Code: Modular, service-based architecture, clean controllers, repository/service pattern
Layout: Vertical admin panel, Light & Dark modes, LTR & RTL supported
Security: Proper auth, CSRF, validation, role-based access
Performance: Optimized queries, pagination, indexing where needed
UI: Fully responsive, mobile-friendly (desktop, tablet, mobile)
---
2. Core System Structure
Admin Panel (super admin / owner)
Business/User Panel (Web-Based) – accessible via browser for each business/account
SaaS Subscription System – plans, limits, expiry, restrictions
Multi-tenant structure (by company/account) or equivalent separation per business
---
3. Web-Based User Panel (Business Panel)
Web login for each business
Dashboard with:
Sales overview
Purchases overview
Income vs Expenses
Stock alerts / low stock
Due amounts (payable/receivable)
Create and manage:
Sales orders
Sales invoices
Purchases
Products
Customers
Suppliers
Expenses
Real-time stock view and stock movements
Direct access to reports (sales, purchases, profit & loss, due list, etc.)
Subscription status display (current plan, expiry, limits)
---
4. SaaS Subscription Management
Admin side:
Create/Edit/Delete subscription plans (monthly, yearly, custom)
Define limits per plan (users, warehouses, invoices per month, etc. if required)
Business side:
View current subscription details
Upgrade/Downgrade (basic flow, no complex payment gateway required unless added)
System behavior on expiry:
Restrict access (read-only or lock new transactions)
Show expiry warnings before due date
---
5. Products & Services Management
Add / Edit / Delete products
Product fields: name, code/SKU, category, brand (optional), unit, tax, purchase price, sale price, opening stock, minimum stock
Service items (no stock deduction)
Image upload (optional)
Bulk import via Excel/CSV for products
Barcode/QR generation and printing (per product)
Product listing with filters, search, pagination
---
6. Inventory & Stock Management
Real-time stock per product
Multiple warehouse support
Stock operations:
Stock in (purchases, manual adjustments)
Stock out (sales, returns, adjustments)
Stock adjustments (increase/decrease with reason)
Low stock alerts based on minimum stock setting
Stock valuation (basic total cost if possible)
Stock ledger: item-wise stock movement history
Expired stock tracking (if expiry date is used)
---
7. Warehouse Management
Add/Edit/Delete warehouses
Assign stock per warehouse
Warehouse-wise product stock view
Warehouse filter in sales, purchases, reports, and POS
Stock summary per warehouse
---
8. Stock Transfer
Create stock transfer between warehouses
From warehouse → To warehouse
Product list, quantity, notes
Update stock automatically on both sides
Transfer status (pending/approved/completed if needed)
Transfer history listing and report
---
9. Customer & Supplier Management
Add/Edit/Delete customers
Add/Edit/Delete suppliers
Fields: name, phone, email, address, tax number, opening balance, credit limit
Due/Outstanding balance tracking per customer/supplier
Customer/Supplier ledger (list of all transactions)
Import customers/suppliers via Excel/CSV
Search and filter
---
10. Sales Management
Sales invoice creation (normal sales)
Sales order creation (convert to invoice)
Select customer, warehouse, products, taxes, discounts
Multi-tax support (percentage based)
Payment status: paid / partial / unpaid
Manual SMS/Email sending (no automation required)
Sales listing with filters (date, customer, status, warehouse)
Sales return module linked to original invoice
Update stock on sales & returns
---
11. POS (Point of Sale) Module
Web-based POS interface (fast, simplified)
Product search (by name / code / barcode)
Product grid and categories
Cart system with quantity, discounts, taxes
Customer selection + Walk-in customer
Multiple payment methods: cash, card, bank, wallet, custom
Split payments support
Change calculation for cash
POS order history list
Refund / return handling from POS orders
Auto stock deduction on sale and restore on refund
Invoice/Receipt printing (thermal receipt + A4)
POS reports: daily sales, staff-wise, payment method-wise, best selling items, etc.
---
12. Purchase Management
Purchase order creation
Purchase invoice entry
Supplier selection, warehouse, products, tax, discount
Payment status: paid / partial / unpaid
Purchase return linked to original purchase
Auto stock increment on purchase and decrement on purchase return
Purchase listing with filters
---
13. Returns Management
Sales returns:
Select original sales invoice
Return products and quantities
Adjust stock and financials
Purchase returns:
Select original purchase
Return products and quantities
Adjust stock and financials
Return history and reports
---
14. Income & Expense Tracking
Income module:
Add income entries (date, category, amount, notes)
Expense module:
Add expenses with category, date, amount, vendor (optional)
Categories management (income/expense types)
Income vs Expense reports and charts
---
15. Cash, Bank & Cheque Management
Cash accounts (cash on hand per business)
Bank accounts listing
Transactions:
Cash in / cash out
Bank deposits / withdrawals / transfers
Cheque tracking (optional basic status: pending, cleared, bounced)
Cashbook & bankbook reports
---
16. Due List Management
Customer due list (receivables)
Supplier due list (payables)
Filter by date range, customer/supplier
Direct link from due list to receive/pay screen
Partial payment handling
---
17. Reporting & Analytics
Sales reports (by date range, customer, product, warehouse)
Purchase reports (by date range, supplier, warehouse)
Profit & Loss report (basic: sales – cost – expenses)
Stock reports (current stock, low stock, warehouse-wise)
Expired stock report (if expiry used)
GST-related reports (GSTR-1, GSTR-2 style if applicable)
POS-specific reports (daily, staff, payment method, best-selling products)
Download/export options: PDF, Excel where relevant
---
18. User Management & Roles
Multi-user support per business
Role creation with permissions
Assign permissions module-wise and action-wise (view, add, edit, delete)
User profile page (update info, change password)
---
19. SMS & Email Integration
Integration with Twilio and Vonage for SMS (config in settings)
SMTP-based email sending
Manual trigger for:
Sales invoice SMS/Email
Payment confirmation
Template management for SMS and Email (placeholders for dynamic data)
---
20. Templates Management
SMS templates (per event: invoice, payment, reminder)
Email templates (HTML or text)
Invoice print templates (header/footer text)
---
21. Application & Company Settings
Company profile: name, logo, address, phone, tax number
App settings:
Currency
Date/time format
Timezone
Default tax rates
Default warehouse
Tax & unit management:
Add/edit tax rates
Add/edit units (pcs, kg, etc.)
GST invoice settings (enable/disable, fields to show)
Tax toggle (enable/disable tax usage in system)
UI settings: light/dark mode, LTR/RTL toggle
---
22. Other Requirements
Bulk import for:
Products
Customers
Suppliers
Data export where needed
Proper activity logs for critical actions (optional but preferred)
Clear installation steps and environment example file