Finish PHV Rental Marketplace Backend
Budget: £20 – £250 GBP
PROJECT: ANI MOTORS – PRIVATE HIRE VEHICLE RENTAL MARKETPLACE + FLEET MANAGEMENT BACKEND
IMPORTANT:
This is NOT taxi dispatch.
This is NOT chauffeur booking.
This is NOT ride hailing.
This module is ONLY for private hire drivers renting PHV-ready vehicles weekly/monthly (Uber/Bolt style rental marketplace).
Frontend UI is already ~90% completed in Next.js from existing Figma implementation.
You MUST work with our existing internal team (frontend + backend developers) and continue on EXISTING codebase.
Tech stack:
* Next.js (App Router)
* MongoDB + Mongoose
* NextAuth
* Existing APIs partially started
DO NOT rebuild from scratch.
YOUR RESPONSIBILITY:
Complete backend architecture, APIs, business logic, MongoDB models, integrations, and frontend API connection.
CORE BUSINESS FLOW:
Pending driver:
Browse listings → Enquiry only
Approved driver:
Browse → Reserve → Deposit → Contract → Check-out → Active rental → Payments → PCNs → Return → Settlement
MODULES REQUIRED:
1. MASTER DATA
Configurable system masters:
vehicle categories, contract types, mileage packages, deposit types, document types, charge types, PCN types, payment statuses, compliance rules, licensing authorities, regions.
No hardcoding.
2. SUPPLIER MODULE
Supplier:
* company profile
* branches
* pickup locations
* vehicle management
* pricing
* documents
* contracts
* PCNs
* fleet dashboard
Admin:
approve/suspend suppliers.
3. VEHICLE / FLEET MANAGEMENT
Full PHV vehicle lifecycle:
* registration
* make/model
* VIN
* mileage
* MOT
* insurance
* PHV licence
* road tax
* service history
* photos
* assigned supplier
* assigned driver
Statuses:
draft / pending / available / reserved / on hire / maintenance / off-road / compliance hold / accident / inactive
Fleet tools:
availability calendar
maintenance records
damage history
contract history
PCNs
payments
check-in/out history
4. MARKETPLACE LISTINGS
Drivers browse PHV rental vehicles with filters:
price
deposit
licensing authority
location
vehicle type
insurance included
maintenance included
availability
mileage package
Pending drivers:
Enquiry only
Approved drivers:
Reserve/book
5. DRIVER ELIGIBILITY ENGINE
Match driver:
licence authority
age
experience
document validity
approval status
Example:
TfL driver only sees TfL compatible vehicles.
6. ENQUIRY MODULE
Pending drivers submit enquiry.
Fields:
name
phone
experience
start date
notes
Supplier receives masked contact details.
Super admin sees full details.
Statuses:
submitted / reviewing / supplier interested / approved / rejected / converted
7. BOOKING / RESERVATION
Approved drivers only.
Flow:
eligibility check
reserve vehicle
temporary lock
deposit payment
contract generation
supplier notification
admin notification
8. CONTRACT MANAGEMENT
Full rental lifecycle.
Contract states:
draft
generated
sent
signed
active
paused
upgraded
swapped
terminated
completed
defaulted
Must include:
rent
deposit
mileage
insurance
maintenance
late fees
PCN liability
damage liability
termination fees
Admin can edit/cancel/amend.
9. CHECK-IN / CHECK-OUT
Vehicle handover + return.
Capture:
mileage
fuel/battery
photos
existing damage
new damage
accessories
keys
cleanliness
driver signature
staff signature
System calculates:
damage
cleaning
missing keys
late return
excess mileage
deposit deductions
10. DAMAGE MANAGEMENT
damage reports
photos
estimates
liability
repair status
deposit deductions
11. MAINTENANCE / REPAIRS
service records
MOT due
tyres
breakdowns
bodywork
downtime
replacement vehicle logic
KwikBooking integration ready.
12. PCN MANAGEMENT
Critical module.
Track:
PCN ref
vehicle
driver
contract
authority
dates
amount
discount
deadline
appeal
status
admin fee
Logic:
If PCN happened during active rental → assign to driver.
13. PAYMENTS
Track:
deposit
weekly rent
monthly rent
insurance
maintenance
damage
PCNs
admin fees
refunds
termination fees
Statuses:
pending
paid
failed
overdue
partial
refunded
Driver dashboard:
due payments
history
receipts
disputes
14. RENT SCHEDULE / INVOICING
Auto create payment schedule from contract.
Example:
12 weeks @ £265
generate 12 invoices.
Early termination must cancel future invoices.
15. DEPOSIT LEDGER
Track:
paid
held
deductions
refund
forfeiture
16. VEHICLE SWAP / UPGRADE
Close old contract
check-in old car
check-out new car
recalculate rent
transfer deposit if approved
17. COMPLIANCE
Driver docs:
licence
PHV badge
proof of address
Vehicle docs:
insurance
MOT
PHV licence
V5C
Expiry alerts:
30/14/7 days
Expired docs = block booking/use.
18. SUPPLIER SETTLEMENTS
Revenue split:
supplier earnings
platform commission
deductions
refunds
19. NOTIFICATIONS
email + in-app
Events:
enquiry
approval
deposit
contract
payment due
payment failed
PCN
document expiry
contract ending
20. REPORTS
Admin:
fleet utilisation
arrears
supplier earnings
PCNs
damage
deposits
revenue
compliance risks
21. AUDIT LOGS
Track all actions:
bookings
payments
approvals
document changes
contracts
PCNs
check-ins
TECHNICAL EXPECTATIONS:
* clean architecture
* RBAC
* MongoDB models
* API validation
* audit middleware
* reusable service layer
* proper error handling
* standard API response structure
* work with existing Next.js codebase
* integrate with existing frontend
* Postman tested APIs
SUCCESS CRITERIA:
Working PHV marketplace + fleet management system end-to-end.
This is enterprise-grade, NOT basic CRUD.
IMPORTANT:
This is NOT taxi dispatch.
This is NOT chauffeur booking.
This is NOT ride hailing.
This module is ONLY for private hire drivers renting PHV-ready vehicles weekly/monthly (Uber/Bolt style rental marketplace).
Frontend UI is already ~90% completed in Next.js from existing Figma implementation.
You MUST work with our existing internal team (frontend + backend developers) and continue on EXISTING codebase.
Tech stack:
* Next.js (App Router)
* MongoDB + Mongoose
* NextAuth
* Existing APIs partially started
DO NOT rebuild from scratch.
YOUR RESPONSIBILITY:
Complete backend architecture, APIs, business logic, MongoDB models, integrations, and frontend API connection.
CORE BUSINESS FLOW:
Pending driver:
Browse listings → Enquiry only
Approved driver:
Browse → Reserve → Deposit → Contract → Check-out → Active rental → Payments → PCNs → Return → Settlement
MODULES REQUIRED:
1. MASTER DATA
Configurable system masters:
vehicle categories, contract types, mileage packages, deposit types, document types, charge types, PCN types, payment statuses, compliance rules, licensing authorities, regions.
No hardcoding.
2. SUPPLIER MODULE
Supplier:
* company profile
* branches
* pickup locations
* vehicle management
* pricing
* documents
* contracts
* PCNs
* fleet dashboard
Admin:
approve/suspend suppliers.
3. VEHICLE / FLEET MANAGEMENT
Full PHV vehicle lifecycle:
* registration
* make/model
* VIN
* mileage
* MOT
* insurance
* PHV licence
* road tax
* service history
* photos
* assigned supplier
* assigned driver
Statuses:
draft / pending / available / reserved / on hire / maintenance / off-road / compliance hold / accident / inactive
Fleet tools:
availability calendar
maintenance records
damage history
contract history
PCNs
payments
check-in/out history
4. MARKETPLACE LISTINGS
Drivers browse PHV rental vehicles with filters:
price
deposit
licensing authority
location
vehicle type
insurance included
maintenance included
availability
mileage package
Pending drivers:
Enquiry only
Approved drivers:
Reserve/book
5. DRIVER ELIGIBILITY ENGINE
Match driver:
licence authority
age
experience
document validity
approval status
Example:
TfL driver only sees TfL compatible vehicles.
6. ENQUIRY MODULE
Pending drivers submit enquiry.
Fields:
name
phone
experience
start date
notes
Supplier receives masked contact details.
Super admin sees full details.
Statuses:
submitted / reviewing / supplier interested / approved / rejected / converted
7. BOOKING / RESERVATION
Approved drivers only.
Flow:
eligibility check
reserve vehicle
temporary lock
deposit payment
contract generation
supplier notification
admin notification
8. CONTRACT MANAGEMENT
Full rental lifecycle.
Contract states:
draft
generated
sent
signed
active
paused
upgraded
swapped
terminated
completed
defaulted
Must include:
rent
deposit
mileage
insurance
maintenance
late fees
PCN liability
damage liability
termination fees
Admin can edit/cancel/amend.
9. CHECK-IN / CHECK-OUT
Vehicle handover + return.
Capture:
mileage
fuel/battery
photos
existing damage
new damage
accessories
keys
cleanliness
driver signature
staff signature
System calculates:
damage
cleaning
missing keys
late return
excess mileage
deposit deductions
10. DAMAGE MANAGEMENT
damage reports
photos
estimates
liability
repair status
deposit deductions
11. MAINTENANCE / REPAIRS
service records
MOT due
tyres
breakdowns
bodywork
downtime
replacement vehicle logic
KwikBooking integration ready.
12. PCN MANAGEMENT
Critical module.
Track:
PCN ref
vehicle
driver
contract
authority
dates
amount
discount
deadline
appeal
status
admin fee
Logic:
If PCN happened during active rental → assign to driver.
13. PAYMENTS
Track:
deposit
weekly rent
monthly rent
insurance
maintenance
damage
PCNs
admin fees
refunds
termination fees
Statuses:
pending
paid
failed
overdue
partial
refunded
Driver dashboard:
due payments
history
receipts
disputes
14. RENT SCHEDULE / INVOICING
Auto create payment schedule from contract.
Example:
12 weeks @ £265
generate 12 invoices.
Early termination must cancel future invoices.
15. DEPOSIT LEDGER
Track:
paid
held
deductions
refund
forfeiture
16. VEHICLE SWAP / UPGRADE
Close old contract
check-in old car
check-out new car
recalculate rent
transfer deposit if approved
17. COMPLIANCE
Driver docs:
licence
PHV badge
proof of address
Vehicle docs:
insurance
MOT
PHV licence
V5C
Expiry alerts:
30/14/7 days
Expired docs = block booking/use.
18. SUPPLIER SETTLEMENTS
Revenue split:
supplier earnings
platform commission
deductions
refunds
19. NOTIFICATIONS
email + in-app
Events:
enquiry
approval
deposit
contract
payment due
payment failed
PCN
document expiry
contract ending
20. REPORTS
Admin:
fleet utilisation
arrears
supplier earnings
PCNs
damage
deposits
revenue
compliance risks
21. AUDIT LOGS
Track all actions:
bookings
payments
approvals
document changes
contracts
PCNs
check-ins
TECHNICAL EXPECTATIONS:
* clean architecture
* RBAC
* MongoDB models
* API validation
* audit middleware
* reusable service layer
* proper error handling
* standard API response structure
* work with existing Next.js codebase
* integrate with existing frontend
* Postman tested APIs
SUCCESS CRITERIA:
Working PHV marketplace + fleet management system end-to-end.
This is enterprise-grade, NOT basic CRUD.