Wix-Xero Deposit Automation

We are two sole traders and we run a service-based business that books both Bridal Hair and Makeup artists for each client and need the entire payment path to flow without manual input (except for when we need to approve a quote)

Here’s the journey I want you to wire up:

• Initially we would like to integrate the Instant Bridal Quote form from our website together with the enquiry form so it’s part of one client submission.

• The moment a Wix enquiry form is submitted, an automatic quote is generated and emailed back. Though first it should be approved by us manually.

• The date of the booking should automatically enter our outlook calendar with client name (I had this set up with Zapier but it’s stopped working)

• When that quote is accepted, it should convert itself into two separate invoices—one labelled Hair, the other Makeup—each requesting a £160 deposit paid by bank transfer.

• Deposits then have to travel into two distinct Xero organisations, keeping the artists’ books clean and compliant.

All of this must sit on Zapier or Make (Integromat) and respect the quirks of UK sole-trader accounting.

Custom-branded templates for quotes and invoices are essential so the client journey stays on-brand from first click to final receipt.

Acceptance criteria
– Automated creation of quotes, invoices, and £160 split-deposit logic proven end-to-end in a live sandbox.
– Successful sync of every transaction to the correct Xero account with no duplicates or mis-codings.
– Clear, reusable scenarios/zaps with documentation so I can adjust fields later if needed.

Please share a similar Wix-to-Xero build you’ve completed and outline the exact stack you’d deploy for this solution.