Automation Expert for Wellness Clinic System

I’m looking for a reliable, honest, and committed automation expert to help set up and maintain simple client-flow systems for Acupuncture and Wellness Clinics.

The goal is to create a workflow that increases client bookings, reduces no-shows, rebooks past clients, and automatically generates 5-star reviews — helping wellness clinics stay fully booked without hiring more staff.

This is an initial setup project, but if we work well together, it can turn into a long-term partnership with ongoing projects for other wellness clinics.

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What I Need:
    •    Automated SMS & Email Reminders for client appointments
    •    Rebooking flow for clients inactive for 30–45 days
    •    Follow-up + Review Request flow after each session
    •    Lead capture + nurture system for new inquiries
    •    Integration with Google Calendar or booking platforms
    •    Basic dashboard/reporting for tracking leads and appointments
    •    A Loom video walkthrough or short written guide showing the setup

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Tools You Can Use (Flexible):
    •    GoHighLevel (preferred)
    •    Zapier / Make (Integromat)
    •    Twilio, ActiveCampaign, or similar platforms
    •    Google Sheets / Notion integration (optional)

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Ideal Candidate:
    •    Proven experience setting up automations for clinics, spas, or service-based businesses
    •    Skilled with GoHighLevel, Zapier, or similar tools
    •    Honest, reliable, and communicates clearly across different time zones
    •    Flexible schedule and responsive to feedback
    •    Understands how to optimize client communication and retention
    •    Interested in long-term collaboration (future projects for other clinics)
    •    Bonus if based in Pakistan, Bangladesh, Egypt, Indonesia, or other Muslim-majority countries, or familiar with these cultures — especially values like trust, respect, and integrity
    •    Values ethical work, transparency, and mutual respect

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Deliverables:
    •    Fully working automation system (tested and ready to use)
    •    Loom video walkthrough explaining the process
    •    Simple workflow documentation

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Budget:

Fixed Price: $100 – $250 USD for the initial project setup (depending on experience and quality of work).

This is a paid trial project with the opportunity for long-term collaboration.

If the first setup goes well, we’ll continue working together for ongoing projects and monthly retainers ($150–$300 per month, per clinic).

I’m looking for someone honest, skilled, and committed who’s interested in growing with me long-term as we expand to more wellness clinics.

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Timeline:

7–10 days for the initial setup

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Screening Question (required):

Please share one real example (with screenshots or short description) of an automation system you’ve built — preferably for a clinic, wellness center, or local business.

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Future Opportunity:

If this project goes well, I plan to offer ongoing paid projects for multiple wellness and healthcare clinics.
I’m looking for someone who is honest, communicates efficiently, works ethically, and values long-term collaboration.