HOA Forensic Accounting Review
Budget: $3,000 – $5,000 USD
Our Board needs an experienced CPA with a CFF (Certificate in Forensic Financials) to put fresh, objective eyes on our 2025 financial activity. Our community is managed by an HOA Management Company, and all bookkeeping runs through Avid Strongroom.
Scope
• Re-examine my preliminary audit of four vendor invoices pulled directly from Strongroom. Confirm every figure, coding choice, and supporting document I captured, and flag anything I missed.
• Conduct a full-year forensic review of the 2025 Operating and Reserve bank statements. The balances now sit at $4,XXX,XXX (Operating, 10/31/25) and $5,XXX,XXX (Reserves, 11/30/25). We are most concerned about deposits and credits, with particular attention to:
– Unusual deposits
– Duplicate entries
– Any withdrawals that appear irregular or out of policy
• Where a questionable entry traces back to DRM’s internal process, document how the transaction was authorized in Avid Strongroom so we can determine whether the issue is procedural or fraudulent.
Deliverables
1. A concise exception report outlining every irregular deposit, duplicate credit, or suspicious withdrawal, cross-referenced to the bank statement line item and the corresponding Strongroom record.
2. A vendor-invoice verification memo confirming (or correcting) my findings for each of the four vendor invoices, with supporting screenshots or ledger exports.
3. A closing summary that quantifies any potential exposure and recommends next steps for the Board.
Timing & tools
I’d like the engagement to kick off within the next 30 days. Remote access to read-only Strongroom exports and the 2025 bank statements will be provided immediately after we execute an NDA. Familiarity with audit tools such as IDEA, ACL, or Power Query is a plus, but your ability to trace transactions inside Avid Strongroom is paramount.
I’m available to clarify details as needed. Let’s ensure our community’s funds are fully protected.
Scope
• Re-examine my preliminary audit of four vendor invoices pulled directly from Strongroom. Confirm every figure, coding choice, and supporting document I captured, and flag anything I missed.
• Conduct a full-year forensic review of the 2025 Operating and Reserve bank statements. The balances now sit at $4,XXX,XXX (Operating, 10/31/25) and $5,XXX,XXX (Reserves, 11/30/25). We are most concerned about deposits and credits, with particular attention to:
– Unusual deposits
– Duplicate entries
– Any withdrawals that appear irregular or out of policy
• Where a questionable entry traces back to DRM’s internal process, document how the transaction was authorized in Avid Strongroom so we can determine whether the issue is procedural or fraudulent.
Deliverables
1. A concise exception report outlining every irregular deposit, duplicate credit, or suspicious withdrawal, cross-referenced to the bank statement line item and the corresponding Strongroom record.
2. A vendor-invoice verification memo confirming (or correcting) my findings for each of the four vendor invoices, with supporting screenshots or ledger exports.
3. A closing summary that quantifies any potential exposure and recommends next steps for the Board.
Timing & tools
I’d like the engagement to kick off within the next 30 days. Remote access to read-only Strongroom exports and the 2025 bank statements will be provided immediately after we execute an NDA. Familiarity with audit tools such as IDEA, ACL, or Power Query is a plus, but your ability to trace transactions inside Avid Strongroom is paramount.
I’m available to clarify details as needed. Let’s ensure our community’s funds are fully protected.