How To Write a Letter: What To Include, Correct Format and Types
Budget: ₹12,500 – ₹37,500 INR
Since most letters today are sent via email, it's important to know how to write a professional letter that will leave the recipient with a positive impression of you and your company. Using the correct format is particularly important when you are sending a letter through the mail, as you want it to fit a single page, be easily readable and look good. By following the right steps, you can easily create an impactful letter that will create or nurture professional relationships or generate sales. In this article, we discuss why it's important to know how to write a letter, the steps you can take to write one and an example letter to help you draft your own.
Why is it important to know how to write a letter?
A printed letter is typically served today for professional or business communications, which is why it's important to know how to write a letter for professional purposes. Writing a letter correctly is especially important if you plan to send a hard copy to the recipient rather than an email.
How to write a letter
These are the general rules you should follow to write a letter:
Choose the right type of paper.
Use the right formatting.
Choose between block or indented form.
Include addresses and the date.
Include a salutation.
Write the body of your letter.
Include a complimentary close.
List additional information.
1. Choose the right type of paper
Your letter should be typed and printed on standard white paper. Depending on the circumstances—such as sending a letter of recommendation or a cover letter with your resume—you may want to print on nice resume paper. If you're sending a business letter for your company, you may want to print the letter on company letterhead.
2. Use the right formatting
Next, you will need to select an appropriate font. Use fonts that appear clean and easily readable over stylistic fonts. Some examples of professional fonts you may want to use are:
Times New Roman
Roboto
Arial
Calibri
Georgia
Open Sans
Helvetica
Use a font that is between 10 and 12 points so it's easily legible.
Related: Business Letter Format and Example
Why is it important to know how to write a letter?
A printed letter is typically served today for professional or business communications, which is why it's important to know how to write a letter for professional purposes. Writing a letter correctly is especially important if you plan to send a hard copy to the recipient rather than an email.
How to write a letter
These are the general rules you should follow to write a letter:
Choose the right type of paper.
Use the right formatting.
Choose between block or indented form.
Include addresses and the date.
Include a salutation.
Write the body of your letter.
Include a complimentary close.
List additional information.
1. Choose the right type of paper
Your letter should be typed and printed on standard white paper. Depending on the circumstances—such as sending a letter of recommendation or a cover letter with your resume—you may want to print on nice resume paper. If you're sending a business letter for your company, you may want to print the letter on company letterhead.
2. Use the right formatting
Next, you will need to select an appropriate font. Use fonts that appear clean and easily readable over stylistic fonts. Some examples of professional fonts you may want to use are:
Times New Roman
Roboto
Arial
Calibri
Georgia
Open Sans
Helvetica
Use a font that is between 10 and 12 points so it's easily legible.
Related: Business Letter Format and Example