Logistics Bid Assistant
Budget: ₹75,000 – ₹150,000 INR
Overview
We participate in tenders / spot enquiries on leading procurement & auction portals using authorized company user accounts. We want a compliance-first system that:
Captures bid opportunities fast from permitted sources (official APIs/webhooks where available, portal email notifications, downloadable exports, PDFs/CSVs we receive, etc.)
Structures each enquiry into a clean internal record (origin, destination, vehicle/type, deadlines, special constraints, terms, etc.)
Generates a bid draft (rule-based + optional AI suggestions) with margin guardrails
Provides an audit trail so every action and recommendation is traceable
Important: This project must be designed to comply with Freelancer rules and the relevant portal terms. No hacking, reverse engineering, CAPTCHA bypass, or building bots intended to bypass/circumvent systems.
Freelancer
What we need built
A) Opportunity capture (permitted sources only)
Connectors to ingest tenders from:
Official portal APIs (if provided)
Email alerts / notifications received by our team
Portal exports (CSV/Excel/PDF downloads) that we can legally access and share
Parse and normalize tender fields into a standard format
Deduplicate and track tender status (new / reviewed / bid drafted / submitted / won / lost)
B) Bid drafting engine
Rule-based pricing logic (lane rules, minimum margin, vehicle-type adjustments, caps/floors, approval rules)
Optional AI “suggested price” layer (only as a recommendation, with guardrails)
Output: a “ready-to-submit” bid draft with all required fields populated
C) Review + audit
Simple dashboard or web UI to:
Review tender details
Edit bid values
Approve/reject bids
Export bid data (copy/paste friendly + CSV/JSON)
Logging for: who approved what, when, and why (and what the system recommended)
D) (Optional, only if allowed by the portal) Assisted form-fill
If a portal explicitly allows automation, we can add assisted form-fill (e.g., Playwright/Selenium) to pre-fill fields — but final submission remains a manual click by an authorized user unless we have explicit written permission to automate submission.
Deliverables
Integration plan + compliance checklist per portal (what data sources are used and why they are permitted)
Working solution (Python/Node recommended) with clear configuration and secrets handling
Error handling + retries + rate-limit awareness (for official APIs)
Documentation + setup steps + short walkthrough video
Acceptance criteria
System ingests new tender opportunities from permitted inputs and shows them in the dashboard
For a selected tender, system generates a complete bid draft within < 60 seconds (on a standard VM)
System maintains logs for each tender and bid draft action
Deployment is reproducible (another machine/VM) using provided setup docs
Compliance / Safety requirements (must agree)
The work must not involve: hacking, reverse-engineering, CAPTCHA bypass, or “bots for cheating/bypassing/circumventing systems.”
Freelancer
Use only officially supported APIs, exports, and communication channels, or features explicitly permitted by the portal’s terms / written permission
No credential sharing in chat; use secure secret storage and a dedicated test account where possible
Preferred skills
Python or Node.js
API integrations + email/PDF parsing
Workflow automation + logging/auditing
Security best practices (secrets, access control)
Optional: Playwright/Selenium only for permitted assisted form-fill
We participate in tenders / spot enquiries on leading procurement & auction portals using authorized company user accounts. We want a compliance-first system that:
Captures bid opportunities fast from permitted sources (official APIs/webhooks where available, portal email notifications, downloadable exports, PDFs/CSVs we receive, etc.)
Structures each enquiry into a clean internal record (origin, destination, vehicle/type, deadlines, special constraints, terms, etc.)
Generates a bid draft (rule-based + optional AI suggestions) with margin guardrails
Provides an audit trail so every action and recommendation is traceable
Important: This project must be designed to comply with Freelancer rules and the relevant portal terms. No hacking, reverse engineering, CAPTCHA bypass, or building bots intended to bypass/circumvent systems.
Freelancer
What we need built
A) Opportunity capture (permitted sources only)
Connectors to ingest tenders from:
Official portal APIs (if provided)
Email alerts / notifications received by our team
Portal exports (CSV/Excel/PDF downloads) that we can legally access and share
Parse and normalize tender fields into a standard format
Deduplicate and track tender status (new / reviewed / bid drafted / submitted / won / lost)
B) Bid drafting engine
Rule-based pricing logic (lane rules, minimum margin, vehicle-type adjustments, caps/floors, approval rules)
Optional AI “suggested price” layer (only as a recommendation, with guardrails)
Output: a “ready-to-submit” bid draft with all required fields populated
C) Review + audit
Simple dashboard or web UI to:
Review tender details
Edit bid values
Approve/reject bids
Export bid data (copy/paste friendly + CSV/JSON)
Logging for: who approved what, when, and why (and what the system recommended)
D) (Optional, only if allowed by the portal) Assisted form-fill
If a portal explicitly allows automation, we can add assisted form-fill (e.g., Playwright/Selenium) to pre-fill fields — but final submission remains a manual click by an authorized user unless we have explicit written permission to automate submission.
Deliverables
Integration plan + compliance checklist per portal (what data sources are used and why they are permitted)
Working solution (Python/Node recommended) with clear configuration and secrets handling
Error handling + retries + rate-limit awareness (for official APIs)
Documentation + setup steps + short walkthrough video
Acceptance criteria
System ingests new tender opportunities from permitted inputs and shows them in the dashboard
For a selected tender, system generates a complete bid draft within < 60 seconds (on a standard VM)
System maintains logs for each tender and bid draft action
Deployment is reproducible (another machine/VM) using provided setup docs
Compliance / Safety requirements (must agree)
The work must not involve: hacking, reverse-engineering, CAPTCHA bypass, or “bots for cheating/bypassing/circumventing systems.”
Freelancer
Use only officially supported APIs, exports, and communication channels, or features explicitly permitted by the portal’s terms / written permission
No credential sharing in chat; use secure secret storage and a dedicated test account where possible
Preferred skills
Python or Node.js
API integrations + email/PDF parsing
Workflow automation + logging/auditing
Security best practices (secrets, access control)
Optional: Playwright/Selenium only for permitted assisted form-fill