Shopify Automation for Beef Orders

I run Merilli Angus, a paddock-to-plate beef service that sells quarter, half, and whole sides. Customers place a deposit, we cut on Day 1, box and record weight on Day 2, issue the balance invoice straight away, and ship on Day 3 once payment clears. Right now, order processing soaks up time and customer communication is the area most requiring improvementr and I want the entire pipeline—from checkout to Xero—running hands-free.

The plan is to combine Shopify, PayWhirl, Shopify Flow, and A2X so deposits are taken smoothly, balances are invoiced automatically once boxed weight is entered, and every status change triggers clear, personalised updates. I already have Xero in place; the accounting feed must end up perfectly reconciled with minimal manual touch.

Scope you will own:
• Configure Shopify products for quarter/half/whole sides, handling per-kg final pricing.
• Set up PayWhirl for deposit capture and automatic balance calculation.
• Build Shopify Flow logic that stamps boxed weight on Day 2 , sends the invoice, and pauses fulfilment until payment lands.
• Connect A2X so each transaction posts cleanly into Xero with correct tracking categories.
• Draft and test email/SMS templates that send automated status updates, feel personal, and look on-brand.
• End-to-end testing across the weekly cycle to prove the process works before we go live.

Deliverable acceptance: a full dry-run of one production week showing orders flowing from deposit through to paid invoice, stock dispatch, and reconciled Xero entries—with all customer messages received at the right milestones.

If you have deep Shopify automation experience and can wire everything up quickly, I’m ready to start.