Part-Time Marketing Agency Executive Assistant
Budget: $8 – $15 USD
Role Title: Marketing Agency Executive Assistant (Part-Time)
Location: Remote - alternating between PDT & GMT timezones (flexible)
About us: Jus Agency is a high-energy boutique digital marketing agency driven by growth and relentless execution. We work with the best talent from around the world (from UK, South Africa, US, Philippines and more!), creating a culture that thrives on passion, results, and constant improvement. Our mission is simple: deliver exceptional outcomes for our clients by building a team that’s excited to win.
Role Description: Are you someone who thrives in a high-energy, fast-moving environment? Do you take initiative, solve problems before they arise, and love being in the middle of everything working directly with leadership? We’re looking for a proactive, driven Executive Assistant who is ready to support our CEO and help keep the momentum going. You'll be working along side a team of 3 internal team members (CEO, Operations Manager and Account Manager).
Key Responsibilities:
Executive Support:
- Proposal, Contract, and Invoice Management: Craft and manage proposals, contracts, and invoices with precision, ensuring timely delivery and error-free documentation.
- Editing using AI tools: Collaborate with the marketing strategist to finalize client strategies, ensuring high-quality deliverables.
- Communications: Manage Asana and internal communications, Ability to handle and formalise various informal communication methods, ensuring they are structured, delegated, and executed by team members.
- Team Invoice Management: Perform initial checks on team invoices, preparing them for final approval.
- Research & Recruitment Outreach: Assist with candidate sourcing, manage recruitment pipelines, and conduct initial vetting.
Marketing Support:
- Content Reformatting: Ensure consistency and professionalism across all documents, presentations, and materials.
- Website & Funnel Updates: Assist in creating and updating website pages and lead funnels, optimizing them for conversions.
- Automated Emailers: Manage and update automated email sequences to ensure they are current and effective.
Requirements:
- Must have crossover with PDT timezone (Sept-Nov) and GMT+4 (Nov-Jan)
- Experience in an Agency Setting: Previous experience as an assistant in a marketing or digital agency is required.
- AI Content Creation: Familiarity with AI tools like ChatGPT for content creation.
- Excellent Communication Skills: Strong writing and verbal communication skills.
- Organizational Skills: Exceptional ability to manage time, prioritize tasks, and maintain attention to detail.
- Proficiency with Tools: Experience with tools like Asana, Google Suite, Canva, and HubSpot (or similar CRM systems).
Offer Details:
- Remote Work: Join our incredible passionate expert team of digital nomads and remote workers!
- Flexible Hours: 10-15 hours a week, with the possibility of increased hours based on business needs.
Location: Remote - alternating between PDT & GMT timezones (flexible)
About us: Jus Agency is a high-energy boutique digital marketing agency driven by growth and relentless execution. We work with the best talent from around the world (from UK, South Africa, US, Philippines and more!), creating a culture that thrives on passion, results, and constant improvement. Our mission is simple: deliver exceptional outcomes for our clients by building a team that’s excited to win.
Role Description: Are you someone who thrives in a high-energy, fast-moving environment? Do you take initiative, solve problems before they arise, and love being in the middle of everything working directly with leadership? We’re looking for a proactive, driven Executive Assistant who is ready to support our CEO and help keep the momentum going. You'll be working along side a team of 3 internal team members (CEO, Operations Manager and Account Manager).
Key Responsibilities:
Executive Support:
- Proposal, Contract, and Invoice Management: Craft and manage proposals, contracts, and invoices with precision, ensuring timely delivery and error-free documentation.
- Editing using AI tools: Collaborate with the marketing strategist to finalize client strategies, ensuring high-quality deliverables.
- Communications: Manage Asana and internal communications, Ability to handle and formalise various informal communication methods, ensuring they are structured, delegated, and executed by team members.
- Team Invoice Management: Perform initial checks on team invoices, preparing them for final approval.
- Research & Recruitment Outreach: Assist with candidate sourcing, manage recruitment pipelines, and conduct initial vetting.
Marketing Support:
- Content Reformatting: Ensure consistency and professionalism across all documents, presentations, and materials.
- Website & Funnel Updates: Assist in creating and updating website pages and lead funnels, optimizing them for conversions.
- Automated Emailers: Manage and update automated email sequences to ensure they are current and effective.
Requirements:
- Must have crossover with PDT timezone (Sept-Nov) and GMT+4 (Nov-Jan)
- Experience in an Agency Setting: Previous experience as an assistant in a marketing or digital agency is required.
- AI Content Creation: Familiarity with AI tools like ChatGPT for content creation.
- Excellent Communication Skills: Strong writing and verbal communication skills.
- Organizational Skills: Exceptional ability to manage time, prioritize tasks, and maintain attention to detail.
- Proficiency with Tools: Experience with tools like Asana, Google Suite, Canva, and HubSpot (or similar CRM systems).
Offer Details:
- Remote Work: Join our incredible passionate expert team of digital nomads and remote workers!
- Flexible Hours: 10-15 hours a week, with the possibility of increased hours based on business needs.
Related categories:
Project Management
Project Scheduling
Email Marketing
Communications
AI Content Creation