HRMS & Educational Management System Development
Budget: ₹75,000 – ₹150,000 INR
Aaklan Integrated HRMS & Educational Management Platform
Project Document: Step-by-Step Requirements and Modules
1. Human Resource Management System (HRMS)
1.1 Employee Hiring
Digital onboarding forms
Resume parsing and storage
Offer letter generation
Role-based access management
Automated hiring process using AI-based filters and scoring
1.2 Employee Management
Employee profiles with documents
Role and designation tracking
Attendance monitoring
Departmental mapping
1.3 Task Management
Task assignment to employees
Task progress tracker
Notifications and status updates
1.4 Leave Management
Leave request and approval system
Leave types (sick, casual, earned)
Calendar integration
1.5 Payroll & Salary Management
Salary structure by role/grade
Automatic payslip generation
TDS, PF, ESI, etc. calculation
Bank integration for salary disbursal
1.6 Entry and Exit Formalities
Exit interview form
Clearance workflow
NOC letter generation
Relieving letter auto-generation
2. Invoice & Financial Management
2.1 Invoice & Fees Management
Auto invoice creation for school and student billing
Payment gateway integration
Late fee calculation
2.2 Balance Sheet & Transaction Records
Real-time income and expense tracking
Balance sheet generation
Export to Excel/CSV
2.3 Employee Salary Slips
Monthly auto-generation
PDF download option
Email integration
3. Student Management System (Online + Offline)
3.1 Student Profiles
Personal, academic, and family details
Unique school ID
Admission documents
3.2 Performance & Academic Records
Term-wise marks
Behavioral notes
Class participation & attendance
3.3 Curriculum & Syllabus Updates
Class-wise syllabus uploading
Teacher updates for curriculum progress
3.4 Projects, Exams & Competitions
Calendar of events
Evaluation uploads
Certificates generation
3.5 Parent-Teacher Communication
Messaging system
WhatsApp/API notifications
3.6 Teacher Portal
Class schedule
Student assessment panel
AI tools for lesson planning & paper generation
3.7 School Admin Access
Dashboard overview
Reports & analytics on performance, teachers, exams
3.8 Student Engagement & STEM Gaming Platform
STEM and logic-based games
Team collaboration and friend invites
Earn points and redeem for products/courses
4. Sales Team Management
Sales representative profiles
Lead assignment and progress tracking
Follow-up reminders
Location tagging & visit reports
Live tracking system with GPS integration
5. Stock Management
Inventory of books, kits, and materials
Alerts for low stock
Vendor tracking and reordering system
6. Online E-Commerce Store
6.1 Robotics Kits and Educational Tools
Product listing & categorization
Secure payment gateway
Order tracking system
6.2 Online Courses and Projects
Video-based lessons
Downloadable resources
Certification and progress tracking
6.3 1-to-1 Class Booking
Teacher calendar integration
Class booking and rescheduling
Zoom/Google Meet integration
7. Communication & Automation Tools
7.1 Auto Reminders
Due date notifications
Class reminders
Exam schedules
7.2 WhatsApp API Integration
Student and parent updates
Fee reminders
Teacher communications
7.3 AI Integration
AI-generated lesson plans
Auto-generated exam papers
Email drafting and template suggestions
Automated captions, social media post designs, and photo edits
8. Digital Presence & Marketing Tools
8.1 School Social Media Management
Central dashboard for all school social media accounts
Google My Business integration
Automated and AI-generated post designs, captions, and scheduling
8.2 School Website Management
Customizable themes
Drag-and-drop content editor
Integration with student, teacher, and exam portals
8.3 ERP Features for Schools
Timetable and academic calendar management
Transport and hostel management
Staff performance evaluation
9. Security & Access Control
Role-based permissions
Audit logs
Data backup and recovery
End-to-end encryption
10. Reporting & Analytics
Custom report builder
Performance dashboards
Downloadable graphs and insights
Implementation Roadmap
Requirement Finalization
UI/UX Design Phase
Module-wise Development
Testing (Manual + Automation)
Pilot Implementation
Feedback & Bug Fixing
Final Deployment
Project Document: Step-by-Step Requirements and Modules
1. Human Resource Management System (HRMS)
1.1 Employee Hiring
Digital onboarding forms
Resume parsing and storage
Offer letter generation
Role-based access management
Automated hiring process using AI-based filters and scoring
1.2 Employee Management
Employee profiles with documents
Role and designation tracking
Attendance monitoring
Departmental mapping
1.3 Task Management
Task assignment to employees
Task progress tracker
Notifications and status updates
1.4 Leave Management
Leave request and approval system
Leave types (sick, casual, earned)
Calendar integration
1.5 Payroll & Salary Management
Salary structure by role/grade
Automatic payslip generation
TDS, PF, ESI, etc. calculation
Bank integration for salary disbursal
1.6 Entry and Exit Formalities
Exit interview form
Clearance workflow
NOC letter generation
Relieving letter auto-generation
2. Invoice & Financial Management
2.1 Invoice & Fees Management
Auto invoice creation for school and student billing
Payment gateway integration
Late fee calculation
2.2 Balance Sheet & Transaction Records
Real-time income and expense tracking
Balance sheet generation
Export to Excel/CSV
2.3 Employee Salary Slips
Monthly auto-generation
PDF download option
Email integration
3. Student Management System (Online + Offline)
3.1 Student Profiles
Personal, academic, and family details
Unique school ID
Admission documents
3.2 Performance & Academic Records
Term-wise marks
Behavioral notes
Class participation & attendance
3.3 Curriculum & Syllabus Updates
Class-wise syllabus uploading
Teacher updates for curriculum progress
3.4 Projects, Exams & Competitions
Calendar of events
Evaluation uploads
Certificates generation
3.5 Parent-Teacher Communication
Messaging system
WhatsApp/API notifications
3.6 Teacher Portal
Class schedule
Student assessment panel
AI tools for lesson planning & paper generation
3.7 School Admin Access
Dashboard overview
Reports & analytics on performance, teachers, exams
3.8 Student Engagement & STEM Gaming Platform
STEM and logic-based games
Team collaboration and friend invites
Earn points and redeem for products/courses
4. Sales Team Management
Sales representative profiles
Lead assignment and progress tracking
Follow-up reminders
Location tagging & visit reports
Live tracking system with GPS integration
5. Stock Management
Inventory of books, kits, and materials
Alerts for low stock
Vendor tracking and reordering system
6. Online E-Commerce Store
6.1 Robotics Kits and Educational Tools
Product listing & categorization
Secure payment gateway
Order tracking system
6.2 Online Courses and Projects
Video-based lessons
Downloadable resources
Certification and progress tracking
6.3 1-to-1 Class Booking
Teacher calendar integration
Class booking and rescheduling
Zoom/Google Meet integration
7. Communication & Automation Tools
7.1 Auto Reminders
Due date notifications
Class reminders
Exam schedules
7.2 WhatsApp API Integration
Student and parent updates
Fee reminders
Teacher communications
7.3 AI Integration
AI-generated lesson plans
Auto-generated exam papers
Email drafting and template suggestions
Automated captions, social media post designs, and photo edits
8. Digital Presence & Marketing Tools
8.1 School Social Media Management
Central dashboard for all school social media accounts
Google My Business integration
Automated and AI-generated post designs, captions, and scheduling
8.2 School Website Management
Customizable themes
Drag-and-drop content editor
Integration with student, teacher, and exam portals
8.3 ERP Features for Schools
Timetable and academic calendar management
Transport and hostel management
Staff performance evaluation
9. Security & Access Control
Role-based permissions
Audit logs
Data backup and recovery
End-to-end encryption
10. Reporting & Analytics
Custom report builder
Performance dashboards
Downloadable graphs and insights
Implementation Roadmap
Requirement Finalization
UI/UX Design Phase
Module-wise Development
Testing (Manual + Automation)
Pilot Implementation
Feedback & Bug Fixing
Final Deployment