Virtual Office Assistant having deep knowledge of AI tools like chatgpt and claude - Full Time Opportunity(Fixed Monthly Salary)
Budget: ₹1,500 – ₹12,500 INR
I manage a busy, fast-moving office and need daily back-end help so I can stay focused on clients. Your two core responsibilities will be:
• Data entry – logging every lead and interaction into our CRM, keeping the database clean, and running quick sanity checks so reports stay accurate.
• Scheduling – owning my team, client, and personal calendars, sending confirmations and reminders, and resolving conflicts before they reach me.
I already lean on ChatGPT and Claude to draft emails, prep meeting agendas, and summarise call notes, so you’ll need to feel at home prompting these tools and polishing the output for real-world use. HubSpot, Google Workspace, Notion, and Zoom round out the tech stack; if you know them you’ll be productive from day one.
Acceptance criteria for each day:
• CRM fully updated by close of business with zero missing fields
• No calendar clashes; all meetings confirmed 24 hours ahead
• Brief AI-generated summary or draft delivered when I flag an item for follow-up
I work on Eastern Time but most tasks can be handled asynchronously as long as deadlines are met. When you reply, share a brief example of an AI workflow you’ve designed and your average turnaround time on similar tasks so I can see how you’ll slot into the rhythm here.
• Data entry – logging every lead and interaction into our CRM, keeping the database clean, and running quick sanity checks so reports stay accurate.
• Scheduling – owning my team, client, and personal calendars, sending confirmations and reminders, and resolving conflicts before they reach me.
I already lean on ChatGPT and Claude to draft emails, prep meeting agendas, and summarise call notes, so you’ll need to feel at home prompting these tools and polishing the output for real-world use. HubSpot, Google Workspace, Notion, and Zoom round out the tech stack; if you know them you’ll be productive from day one.
Acceptance criteria for each day:
• CRM fully updated by close of business with zero missing fields
• No calendar clashes; all meetings confirmed 24 hours ahead
• Brief AI-generated summary or draft delivered when I flag an item for follow-up
I work on Eastern Time but most tasks can be handled asynchronously as long as deadlines are met. When you reply, share a brief example of an AI workflow you’ve designed and your average turnaround time on similar tasks so I can see how you’ll slot into the rhythm here.