AI-Savvy Administrative Secretary Needed

I run a busy tutoring service and need reliable support with the administrative side of the operation. Your primary responsibility will be paperwork: processing invoices, tracking incoming payments, and keeping digital records tidy and up-to-date. Alongside that core task, I’d like you to tap into AI tools—think ChatGPT, Grammarly, or similar—to help draft quick homework-support notes and concise lesson summaries that I can share with students when required.

An intermediate comfort level with these AI platforms is essential; I don’t need cutting-edge data-science skills, but you should already know how to prompt efficiently, refine answers, and fact-check output before sending it on. If you can streamline the invoicing workflow while producing accurate, well-formatted AI-assisted content, we’ll be a perfect match.

Typical weekly flow:
• Generate and send invoices, post payments once received, and flag any discrepancies.
• Use AI to craft short explanations or example solutions when students request follow-up help outside lesson hours.
• Maintain a clean file structure in Google Drive so I can locate any document in seconds.

Deliverables are simple: up-to-date financial records in the agreed spreadsheet, and clear, student-ready AI notes delivered on time. I’m looking for someone who is responsive within standard business hours (EST) and comfortable communicating by email and Slack. If that sounds like you, let’s get started!