Comprehensive Digital Management System Development

DPS CENTER - Full Digital Management System
Project Objective
• Complete Digital System for 5-User Online Service Center
• Cloud Document Storage
• Customer & Work Management (CRM)
• Fee + Receipt System
• Auto WhatsApp Notification
• AI Chatbot Integration (Optional)
• Daily Backup & Security Setup
Server Requirements (VPS)
• Minimum 4GB RAM (Recommended 8GB)
• 4 Core CPU
• 500GB – 1TB SSD Storage
• Ubuntu 22.04 LTS
• Public IP with Daily Backup Enabled
Software Stack
• Nextcloud – Document Management System
• Dolibarr – CRM + Billing + Reporting
• WhatsApp Business API – Auto Notifications
• AI API Integration (Claude/OpenAI) – Optional Chatbot
User Roles
• Owner – Full Access
• Manager – Reports + Control Access
• 3 Operators – Entry Only (No Delete Permission)
Security Requirements
• SSL (HTTPS) Enabled
• Firewall Configured
• 2-Factor Authentication for Owner
• Daily Auto Backup with 7-Day Retention
• Restricted Delete Permissions
Reporting Features
• Daily Income Report
• Monthly Income Report
• Pending Work List
• Operator Performance Report
• Service Wise Income Report
Estimated Budget
• One-Time Setup Cost: INR 15,000 – 40,000
• Monthly VPS Cost: INR 2,000 – 4,000
• WhatsApp API Charges as per Meta Pricing
Final Deliverables from Developer
• Fully Working System
• Admin Login Credentials
• Complete Documentation
• Backup Configuration
• Minimum 1 Month Technical Support