AI Chatbot for Real Estate Management Assistance

Subject: Inquiry: Internal AI Chatbot / Knowledge Base for Real Estate Administration

Dear Sir or Madam,

We are a real estate management company with [number of employees] staff, using the software ITS (Immobilien Treuhand Software Hammerl) to manage our properties and emails. All relevant data is stored on our internal server.

We are looking to implement an internal AI solution (chatbot / knowledge base) to assist our employees with questions regarding processes, workflows, and documentation quickly and reliably.

Requirements:

GDPR-compliant data processing; all data remains internal

AI serves as an assistance tool, no bookings or changes are made directly in ITS

Access to internal documents such as work instructions, contracts, checklists, templates, and FAQs

Ability to run a Proof-of-Concept (PoC) before full implementation

We would appreciate a proposal / concept, including:

Approach for PoC and full implementation

Technologies / systems to be used

Timeline & milestones

Estimated costs

References or case studies of similar projects

We look forward to your response and a possible initial meeting.

Best regards,
Martin Schöffmann