Experienced PMO for Pharmaceutical IT Project
Budget: €36 – €0 EUR
We are seeking an experienced Project Management Officer (PMO) to support the rollout and ongoing management of critical laboratory and IT systems within a pharmaceutical environment. The PMO will oversee planning, execution, and compliance of projects such as LIMS, LabX, and Chromeleon, ensuring adherence to GxP regulations and alignment with business and IT objectives.
This role requires strong project management expertise, vendor coordination, and a solid understanding of pharmaceutical IT systems and compliance documentation.
Key Responsibilities
General Topics
Monitor the performance of LIMS (Laboratory Information Management System) and Native Gemini, coordinating with business users, service management, and vendors in case of incidents.
Analyze and prioritize tasks with the Business Process Owner (BPO), assign to vendors (LabWare/Xybion), and track progress on a weekly basis.
Manage budgets related to LIMS, including creation of Purchase Requests, monitoring vendor timesheets, approvals, and Goods Receipt (GR) processing.
Conduct bi-monthly reviews of licenses, users, and license availability for LIMS.
Plan and coordinate monthly maintenance windows, informing stakeholders (BPO, Process Owners, IT Service Management, and business users) of system availability.
Review and sign GxP-relevant documentation, including Change Control records, Validation Reports, and Installation Qualification (IQ) reports.
Create and manage Change Requests using the company’s IT tool (e.g., ServiceNow/Jira).
Specific Topics
Print Management: Configure new printers in LIMS, create related GxP documentation, resolve incidents, and support process optimization.
LabX Project: Coordinate between Process Owners and vendors (LabWare), manage PlanView updates, activity planning, and budget tracking; ensure delivery by December 2025.
Chromeleon Project: Coordinate with Process Owners and vendors (LabWare) for system rollout, including PlanView updates, activity planning, and budget management (project initiation pending).
Qualifications & Experience
Bachelor’s or Master’s degree in Life Sciences, Computer Science, Information Systems, or related field.
3–5+ years of experience in project management, preferably in pharmaceutical IT systems.
Strong knowledge of LIMS (LabWare/Xybion), LabX, Chromeleon, or equivalent lab systems.
Familiarity with GxP, CSV (Computer System Validation), Change Control, and validation documentation.
Experience in vendor management, budget oversight, and procurement processes (including GR).
Proficiency in PlanView or similar project portfolio management tools.
Strong stakeholder management and communication skills across technical and business functions.
Key Skills
Project management & PMO methodologies (Agile, Waterfall, or hybrid).
Understanding of pharmaceutical regulatory compliance (GxP, GMP, GLP).
Excellent problem-solving and prioritization abilities.
Strong written and verbal communication in English, German is a plus.
Ability to coordinate across multiple teams, vendors, and geographies.
This role requires strong project management expertise, vendor coordination, and a solid understanding of pharmaceutical IT systems and compliance documentation.
Key Responsibilities
General Topics
Monitor the performance of LIMS (Laboratory Information Management System) and Native Gemini, coordinating with business users, service management, and vendors in case of incidents.
Analyze and prioritize tasks with the Business Process Owner (BPO), assign to vendors (LabWare/Xybion), and track progress on a weekly basis.
Manage budgets related to LIMS, including creation of Purchase Requests, monitoring vendor timesheets, approvals, and Goods Receipt (GR) processing.
Conduct bi-monthly reviews of licenses, users, and license availability for LIMS.
Plan and coordinate monthly maintenance windows, informing stakeholders (BPO, Process Owners, IT Service Management, and business users) of system availability.
Review and sign GxP-relevant documentation, including Change Control records, Validation Reports, and Installation Qualification (IQ) reports.
Create and manage Change Requests using the company’s IT tool (e.g., ServiceNow/Jira).
Specific Topics
Print Management: Configure new printers in LIMS, create related GxP documentation, resolve incidents, and support process optimization.
LabX Project: Coordinate between Process Owners and vendors (LabWare), manage PlanView updates, activity planning, and budget tracking; ensure delivery by December 2025.
Chromeleon Project: Coordinate with Process Owners and vendors (LabWare) for system rollout, including PlanView updates, activity planning, and budget management (project initiation pending).
Qualifications & Experience
Bachelor’s or Master’s degree in Life Sciences, Computer Science, Information Systems, or related field.
3–5+ years of experience in project management, preferably in pharmaceutical IT systems.
Strong knowledge of LIMS (LabWare/Xybion), LabX, Chromeleon, or equivalent lab systems.
Familiarity with GxP, CSV (Computer System Validation), Change Control, and validation documentation.
Experience in vendor management, budget oversight, and procurement processes (including GR).
Proficiency in PlanView or similar project portfolio management tools.
Strong stakeholder management and communication skills across technical and business functions.
Key Skills
Project management & PMO methodologies (Agile, Waterfall, or hybrid).
Understanding of pharmaceutical regulatory compliance (GxP, GMP, GLP).
Excellent problem-solving and prioritization abilities.
Strong written and verbal communication in English, German is a plus.
Ability to coordinate across multiple teams, vendors, and geographies.