Versatile Virtual Business Assistant
Budget: $8 – $15 USD
Virtual Personal Assistant / Business Administrator (Bilingual Arabic–English)
About the Role
I am seeking a reliable, detail-oriented Virtual Personal Assistant / Business Administrator to help with the setup and day-to-day organisation of a small professional services company based in Saudi Arabia.
This role requires fluency in both Arabic and English, as many tasks involve working with bilingual documents, researching local regulations, and communicating across English- and Arabic-speaking contexts.
Key Responsibilities
Document management: Draft, format, and organise business documents (policies, proposals, templates, reports) with clear version control and logical folder structures.
System creation: Help design efficient digital systems, including file-naming conventions, shared drive organisation, and workflow documentation.
Policy and compliance research: Gather templates and verify alignment with Saudi data-protection laws and professional standards; highlight areas that require legal review.
Scheduling and coordination: Manage calendars, book meetings, send reminders, and ensure smooth coordination between parties.
Inbox and communication support: Sort and prioritise emails, draft replies, and ensure important correspondence is flagged for review.
Research and sourcing: Find suppliers, tools, or best-practice information; present findings clearly and concisely.
Data entry and tracking: Update spreadsheets, CRMs, and shared documents accurately and efficiently.
Requirements
Fluency in both Arabic and English (spoken and written).
Excellent organisational and communication skills.
Experience with Google Workspace or Microsoft 365; familiarity with Trello, Asana, or similar project tools preferred.
Strong attention to detail, confidentiality, and reliability.
Proactive mindset with the ability to work independently and ask clarifying questions.
Ideal Candidate
You enjoy creating structure, organising information, and building systems that make operations run smoothly. You can dedicate consistent hours each week and are comfortable managing a variety of admin tasks that may change as the business grows.
About the Role
I am seeking a reliable, detail-oriented Virtual Personal Assistant / Business Administrator to help with the setup and day-to-day organisation of a small professional services company based in Saudi Arabia.
This role requires fluency in both Arabic and English, as many tasks involve working with bilingual documents, researching local regulations, and communicating across English- and Arabic-speaking contexts.
Key Responsibilities
Document management: Draft, format, and organise business documents (policies, proposals, templates, reports) with clear version control and logical folder structures.
System creation: Help design efficient digital systems, including file-naming conventions, shared drive organisation, and workflow documentation.
Policy and compliance research: Gather templates and verify alignment with Saudi data-protection laws and professional standards; highlight areas that require legal review.
Scheduling and coordination: Manage calendars, book meetings, send reminders, and ensure smooth coordination between parties.
Inbox and communication support: Sort and prioritise emails, draft replies, and ensure important correspondence is flagged for review.
Research and sourcing: Find suppliers, tools, or best-practice information; present findings clearly and concisely.
Data entry and tracking: Update spreadsheets, CRMs, and shared documents accurately and efficiently.
Requirements
Fluency in both Arabic and English (spoken and written).
Excellent organisational and communication skills.
Experience with Google Workspace or Microsoft 365; familiarity with Trello, Asana, or similar project tools preferred.
Strong attention to detail, confidentiality, and reliability.
Proactive mindset with the ability to work independently and ask clarifying questions.
Ideal Candidate
You enjoy creating structure, organising information, and building systems that make operations run smoothly. You can dedicate consistent hours each week and are comfortable managing a variety of admin tasks that may change as the business grows.