Vendor Liaison & Admin Assistant Needed (Indonesian)
Budget: $2 – $8 USD
I run a mechanical, electrical and piping contracting company and need an organised assistant who can keep our communication and paperwork on track. Your main focus will be contacting vendors, suppliers and the occasional client to confirm quotes, chase delivery dates and clear up technical questions—phone & emails is my preferred channel because it gets answers fastest. After each call & emails, log the details and flag any actions I need to take.
Alongside the calls & emails, I’ll rely on you to turn rough notes into polished memos and letters ready for internal circulation or formal supplier correspondence. Clear, concise wording is crucial here; our partners must understand exactly what we’re asking.
The role also involves routine data collection: updating our supplier database, filing signed documents and entering delivery figures so the project team always sees the latest information. Accuracy is more important than speed—incorrect data costs us time and money.
Deliverables
• Daily call log summarising each conversation and next steps
• Finalised memos and letters in Word or Google Docs
• Updated admin data sheet at week’s end
We can coordinate in GMT+7; if you can overlap three hours with my schedule, the rest can be done whenever suits you. Solid communication on the phone, confidence with MS Office or Google Workspace, and a methodical approach will make you a great fit. Tell me about similar work you’ve handled and how you stay on top of follow-ups.
Alongside the calls & emails, I’ll rely on you to turn rough notes into polished memos and letters ready for internal circulation or formal supplier correspondence. Clear, concise wording is crucial here; our partners must understand exactly what we’re asking.
The role also involves routine data collection: updating our supplier database, filing signed documents and entering delivery figures so the project team always sees the latest information. Accuracy is more important than speed—incorrect data costs us time and money.
Deliverables
• Daily call log summarising each conversation and next steps
• Finalised memos and letters in Word or Google Docs
• Updated admin data sheet at week’s end
We can coordinate in GMT+7; if you can overlap three hours with my schedule, the rest can be done whenever suits you. Solid communication on the phone, confidence with MS Office or Google Workspace, and a methodical approach will make you a great fit. Tell me about similar work you’ve handled and how you stay on top of follow-ups.